Sr Admin Assistant

PepsiCo•Plano, TX

2d•Onsite

About The Position

Provide comprehensive, high‑level executive administrative support to three U.S. Foods Branco executives, delivering proactive, business‑focused assistance with a high degree of professionalism, organization, timeliness, and confidentiality. This role requires managing complex calendars, coordinating meetings and travel, preparing materials, and serving as a trusted partner to senior leaders to ensure seamless day‑to‑day operations. The ideal candidate brings extensive experience supporting multiple senior executives simultaneously, demonstrates exceptional judgment and prioritization skills, and is skilled at anticipating needs in a fast‑paced, dynamic environment. Success in this role requires strong communication skills, attention to detail, the ability to manage competing priorities with minimal supervision, and a commitment to maintaining discretion while supporting critical business initiatives.

Requirements

Minimum of 5 years of experience in a comparable administrative or executive support role.
Advanced proficiency in Microsoft Office for Windows, including the ability to create, analyze, and refine spreadsheets and presentations for senior‑level review.
Demonstrated ability to prioritize responsibilities, manage multiple tasks simultaneously, and operate with a strong sense of urgency.
Adaptable and open to change, with a willingness to embrace new ideas, tools, and projects.
Strong commitment to delivering excellence in customer service, with the ability to work independently, exercise sound judgment, and make decisions with minimal managerial oversight.
Exceptional organizational, follow‑up, and time‑management skills, with a high level of discretion when handling confidential and sensitive information.
Superior written and verbal communication skills, with the ability to clearly, concisely, and persuasively communicate with internal and external stakeholders using appropriate tone, grammar, and professionalism consistent with company standards.
Strong clerical and administrative skills, including accurate data entry, keyboard and 10‑key proficiency, basic mathematical aptitude, experience with financial systems, and the ability to operate standard office equipment.
Demonstrates integrity, professionalism, and respect for diverse perspectives and backgrounds.
Proactive learner with the desire and ability to build new technology skills, expand business knowledge, and enhance customer service capabilities through training, experimentation, and self‑development.
Consistently delivers outstanding customer service to both direct and indirect stakeholders.
Proven ability to effectively prioritize and manage workload under general supervision.

Responsibilities

Coordinate international travel arrangements, including itineraries, airfare, ground transportation, hotel accommodations, and car rentals.
Prepare and submit expense reports accurately and on time, ensuring all documentation complies with established control and audit guidelines.
Monitor and follow up on emails and phone calls to ensure timely responses and closure.
Prepare and manage AMEX reports in accordance with company policies.
Manage executives’ calendars and agendas, scheduling meetings and sessions, making necessary adjustments, reviewing priorities, and proactively resolving scheduling conflicts to keep executives on track with daily commitments.
Schedule and coordinate monthly Team Connect sessions, including organizing content, presentations, and supporting materials.
Support and prepare special presentations for executives’ agendas, including PowerPoint slides, career discussions, and leadership meetings.
Maintain calendars and schedules for onsite and offsite meetings and events.
Maintain up‑to‑date organization charts and contact lists.
Ensure local invoices are processed and paid accurately and on time, with appropriate approvals, using systems such as myBuy, Concur, and AMEX.
Plan, coordinate, and manage a variety of events-including offsite meetings, recognition events, and planning sessions.
Provide administrative support to Finance Leadership, including creating purchase orders for vendors, following up on accounts receivable, and monitoring workflow approvals.
Support Administrative Services to ensure efficient and effective office operations.
Maintain the highest levels of integrity, professionalism, and discretion when handling confidential information and materials.
Support and contribute to special projects as assigned.