Sr. Accounts Payable Specialist

Fairwater•Dania Beach, FL

7d•Onsite

About The Position

The Sr. Accounts Payable Specialist is responsible for managing the day-to-day processing of invoice payments, expense reports, and vendor accounts while ensuring accuracy and compliance with financial policies and procedures. This role involves vendor relations, invoice processing, payment management, and other responsibilities such as auditing expense reports, tracking unclaimed property, and preparing tax forms. Additionally, the specialist will provide administrative support for company credit cards and employee cell phones, and may oversee accounts payable operations and supervise staff in the manager's absence.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
Experience with ERP systems (Workday is preferred).
3-5 years of accounts payable experience.
Knowledge of automated AP processing systems.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Effective communication and interpersonal skills.
Ability to maintain confidentiality of financial information.
Understanding of accounting principles, financial controls, and tax requirements related to vendor payments.

Nice To Haves

Previous leadership experience.

Responsibilities

Coordinate and process documentation required to set up new vendors or update existing vendors in the accounting system.
Review vendor account statements and respond to inquiries regarding payment status, invoice discrepancies, past due balances, and credit holds.
Set up and manage vendor contracts and recurring payments in the accounting system.
Process purchase order and straight key invoices ensuring accurate and timely payments.
Review and resolve 3-way match exceptions, invoice coding and payment issues.
Create, verify, and process wire transfer requests through online banking.
Run settlements for daily Wire transfers and weekly ACH payments.
Process and apply EFT payments as needed.
Balance and reconcile accounts payable bank statements to ensure all transactions are recorded correctly.
Audit expense reports for compliance with the Company’s Expense Reimbursement Policy.
Identify, track, document, and report unclaimed property to appropriate state authorities.
Prepare and issue 1099 tax forms to contractors and the IRS by the annual deadline.
Oversee accounts payable operations, supervise accounts payable staff, and distribute workload in the manager's absence.
Provide administrative support for company's credit cards management.
Provide administrative support for company paid employee cell phones management.