Sr. Accounts Payable Specialist
About The Position
Ogletree Deakins has the opportunity for a Senior Accounts Payable Specialist to join the Firm’s expanding Corporate Accounting and Finance Department, located in Greenville, SC. The position is responsible for performing advanced disbursement tasks. This role is responsible for analysis and review of payment files and to ensure select payment schedules are followed. This position supports both local and international offices firm-wide and is expected to perform all job responsibilities with a commitment to providing excellent service to vendors, attorneys and clients while producing a timely and accurate work product. This position is a hybrid role with regular attendance in-office.
Requirements
- 5+ years of relevant experience, preferably within a global law firm or professional services environment
- Bachelor’s degree in related discipline or combination of equivalent education and work experience
- Strong aptitude for conflict and issue resolution
- Ability to analyze and problem-solve complex invoice scenarios without additional escalation
- Excellent project management skills
- Ability to assess procedures and proactively recommend improvements to existing processes
- Proactively develop and maintain positive professional relationships with attorneys, vendors and Accounting team members
- Solid working knowledge of disbursement terms and functions, and excellent mathematical aptitude
- Superior verbal and written skills
- Excellent organizational skills
- Strong attention to detail
- Ability to prioritize and meet aggressive deadlines
- Commitment to perform job responsibilities with high professional and ethical standards
- Ability to work and lead within a team environment
Nice To Haves
- Multi-currency experience is a plus
Responsibilities
- Complete disbursement file transmittals via Electronic format
- Oversee Vendor creation and posting of correct filing status for 1099 tax purposes
- Review ACH/Direct Deposit information for global vendors and employees
- Provide training for payment processing via electronic invoicing platform.
- Troubleshoot system issues including configurations and profiles
- Analyze and troubleshoot local check issues
- Review and coordinate foreign currency payments using Global Exchange platform or direct payment with foreign currency bank accounts
- Liaise with global credit card providers regarding reconciliations, card updates and fraud occurrences.
- Knowledge and application of tax structures including international VAT tax, sales and use tax
- Promote adherence to security protocols for secure vendor payments
- Provide Treasury services such as stop payments, copies of cleared checks, cashier’s checks and international wires
- Analyze Positive Pay results and manage corrections
- Manage and resolve vendor inquiries and disputes
- Analyze Daily Vendor Conflicts Checks
- Audit Open checks and reconcile for cancellation or submission for unclaimed property
- Create and edit training documentation for both internal and local office clients
- Special projects and additional duties as assigned
Benefits
- Paid Time Off
- Paid Sick Leave
- a 401(k) matching program
- Profit Sharing
- Paid Holidays
- Paid Parental Leave
- affordable Health and Life Insurance including Dental & Vision coverage
- Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
- Tuition Reimbursement
- an Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Senior
