Sr. Accounting Assistant

University of Miami•Miami, FL

10d•Onsite

About The Position

The University of Miami/UHealth Department of Obstetrics, Gynecology and Reproductive Sciences is hiring a full-time Sr. Accounting Assistant in Miami, Florida. The role applies accounting principles and procedures to analyze financial information and prepare accurate reports and statements, while supporting appropriate accounting controls. The Senior Accounting Assistant also mentors junior staff to develop talent and ensure compliance with applicable regulations. The position supports clinical and research-related financial assignments, including account management, routine accounting transactions, reconciliations, reporting, budgeting, purchasing, and payment processing. Duties may be expanded to include other responsibilities as necessary.

Requirements

High school diploma or equivalent.
Minimum 3 years of relevant experience.
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within its constraints.

Nice To Haves

Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Manage the creation of accounts, account attributes, account changes, and related account issues.
Work with other departments to address and clear deficit accounts.
Assist departments with questions or problems regarding applicable systems.
Handle routine transactions, including disbursements, voucher remittances, and standard ledger entries.
Verify accounting entries for financial processing and reconcile report discrepancies and problems.
Provide backup support for other accounting functions.
Audit reports for conformity with internal policy and make appropriate corrections.
Enter data into tracking or reporting systems using spreadsheet, database, or software applications.
Support filing requirements mandated by outside governmental agencies.
Adhere to University and unit-level policies and procedures and safeguard University assets.
Mentor junior staff members.
Manage petty cash, including department disbursements, tracking, and reconciliation.
Reconcile travel card transactions as assigned.
Enter costing allocations and payroll accounting adjustments in Workday as instructed.
Help prepare gift and grant reports and ensure compliance with funding guidelines.
Prepare and enter journal entries for monthly, quarterly, and annual closing processes.
Assist in generating basic accounting and finance reports.
Perform account reconciliations to ensure financial data accuracy.
Conduct variance analysis to identify and explain budget-versus-actual differences.
Project expenses over designated periods to support financial planning.
Create requisitions for departmental purchases and manage the approval process.
Process invoices for payment, ensuring timely and accurate vendor payments.