Sr. Accounting Assistant

University of Miami•Miami, FL

11d•Onsite

About The Position

The University of Miami/UHealth Department of OBGYN is hiring a full-time Sr. Accounting Assistant in Miami, Florida. The role applies accounting principles and procedures to analyze financial information and prepare accurate reports and statements, while maintaining appropriate accounting controls. The Senior Accounting Assistant also mentors junior staff to support their development and compliance with applicable regulations. The position supports the Department of Obstetrics, Gynecology and Reproductive Sciences with clinical- and research-related financial assignments. Duties include managing petty cash and travel card reconciliations; entering costing allocations and payroll accounting adjustments in Workday; supporting gift and grant reporting; preparing journal entries and accounting reports; reconciling accounts; conducting variance analysis; projecting expenses; creating requisitions; and processing invoices. Responsibilities may be expanded as necessary.

Requirements

High school diploma or equivalent.
Minimum 3 years of relevant experience.
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within its constraints.
Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Manage the creation of accounts, account attributes, account changes, and related account issues.
Work with other departments to address and clear deficit accounts.
Assist departments with questions or problems regarding applicable systems.
Handle routine transactions, including disbursements, voucher remittances, and standard ledger entries.
Verify accounting entries for financial processing and reconcile report discrepancies and problems.
Provide backup support for other accounting functions.
Audit reports for conformity with internal policy and make appropriate corrections.
Enter data into tracking or reporting systems using spreadsheet, database, or software applications.
Support filing requirements mandated by outside governmental agencies.
Adhere to University and unit-level policies and procedures and safeguard University assets.
Manage petty cash disbursements, tracking, and reconciliation.
Reconcile travel card activity as assigned.
Enter costing allocations and payroll accounting adjustments in Workday as instructed.
Support preparation of gift and grant reports and ensure compliance with funding guidelines.
Prepare and enter journal entries for monthly, quarterly, and annual closing processes.
Assist in generating basic accounting and finance reports as required.
Perform account reconciliations to ensure accuracy of financial data.
Conduct variance analysis to identify and explain budget-versus-actual differences.
Assist in projecting expenses over designated periods to support financial planning.
Create requisitions for departmental purchases and manage the approval process.
Process invoices for payment to ensure timely and accurate vendor payments.
Mentor junior staff members to support talent development and regulatory compliance.