Sr. Accountant, Utility Vendor Management

Billee.AI•Dallas, TX

About The Position

Billee manages utility vendor payments, invoice reconciliation, and funding workflows for a growing portfolio of multifamily apartment communities. As our client base has scaled, the financial control work at the center of that operation — reconciling funding requests, processing high-volume invoices, moving money accurately — has outgrown our current team capacity. The UVM Senior Accountant is the financial control point between what vendors bill, what clients fund, and what actually gets paid. Day-to-day, that means owning FR-level reconciliations (7Layer, double-pull detection, Entrata payment verification), creating precisely formatted CSV disbursement files, processing invoices across 20+ properties simultaneously, and running a real-time past-due tracker that keeps utility accounts out of shutoff risk. This is high-volume, detail-critical work with direct financial and client consequences. This role is built for someone who thrives in a spreadsheet-heavy environment, finds satisfaction in tracing a discrepancy all the way back to its source, and understands that accuracy in utility accounting isn’t just operational — it’s what keeps clients’ properties running. If you enjoy owning a function end-to-end and building the documentation and systems that make a team more resilient, this is that opportunity.

Requirements

3–5 years of experience in accounts payable, utility billing, or property management accounting — multi-property experience is required
Demonstrated ability to manage high-volume invoice processing accurately across 20+ properties simultaneously
Experience creating or working with structured CSV files for financial disbursements or batch payment processing
Familiarity with property management or utility billing systems (Entrata, Yardi, RealPage, MRI, or equivalent)
Proficiency in Excel or Google Sheets at an intermediate-to-advanced level (pivot tables, VLOOKUP/XLOOKUP, conditional formatting, data validation)
Strong reconciliation skills: ability to trace a discrepancy from source document to ledger entry and explain it clearly
Comfort working in spreadsheet-heavy, data-critical environments with structured file outputs
Ability to work independently and prioritize across competing urgent items
Sound escalation judgment — flags issues quickly without over-escalating routine variance
Detail-oriented under volume, with self-audit habits built into daily workflows

Nice To Haves

Direct experience in a Utility Vendor Management, utility billing, or sub-metering role
Familiarity with multifamily real estate operations and the property management / accounting interface
Experience with Entrata specifically (invoice entry, posting periods, ledger review)
Exposure to EDI billing, bulk utility accounts, or telecom vendor management
Experience in a fast-scaling startup or proptech environment where process is still being built
Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience)

Responsibilities

Own the full FR-level reconciliation cycle — 7Layer final reconciliation, duplicate and double-pull detection, and Entrata payment summary verification. Investigate discrepancies from source document to ledger entry and determine the cause. Maintain reconciliation files as living, audit-ready documents. Escalate confirmed double-pulls, overpayments, or unmatched funding requests immediately.
Create precisely formatted CSV disbursement files for every approved funding request, cross-referencing FR line items against vendor invoices and Entrata payment records. Maintain a running log of every FR from approval through disbursement confirmation and resolve discrepancies.
Receive, code, and enter utility and vendor invoices across the full client portfolio in Entrata. Monitor the UVM shared inbox to ensure timely processing. Perform self-audit checks on batches before submission. Coordinate with UVM Coordinators on vendor account discrepancies.
Maintain a real-time tracker of all past-due utility accounts. Proactively identify accounts approaching shutoff risk and trigger escalation per defined protocols. Produce a weekly past-due summary report for operations leadership.
Document all reconciliation procedures and FR processing workflows in Notion. Surface systemic issues that create accounting risk. Participate in retrospectives on past-due or reconciliation failures and contribute to root cause analysis and process improvement.