SPR Administrative Specialist

City of Englewood Colorado•Englewood, CO

9d•$22 - $33•Onsite

About The Position

The Administrative Specialist provides administrative, technical, and analytical support to South Platte Renew (SPR) to ensure efficient daily operations. Key responsibilities include managing the SPR visitor management program, delivering high-quality customer service to internal and external stakeholders, preparing communications and materials, coordinating meetings and events, and supporting administrative functions across the organization. The role also manages office supplies and equipment, assists with clerical tasks, maintains calendars, and supports SPR divisions, managers, and the Leadership Team. The Administrative Specialist must be proficient with a variety of software applications, including Microsoft 365, Adobe Acrobat, Tyler New World, Canva, Docusign, and other business-related tools. This position is located at South Platte Renew.

Requirements

High School diploma or equivalent is required.
Minimum of 3 years of administrative experience.
Required Driver’s License: Valid Colorado driver’s license and a clear or acceptable MVR.
Proficient with a variety of software applications, including Microsoft 365, Adobe Acrobat, Tyler New World, Canva, Docusign, and other business-related tools.

Nice To Haves

1-3 years customer service experience is highly desirable.
Notary Certificate preferred or ability to obtain within six months of hire.

Responsibilities

Manages SPR’s visitor management program, including front-desk operations, site access control, and adherence to security protocols.
Orders and maintains office and other departmental supplies/equipment for the entire organization and performs ongoing evaluation of office operations to ensure that administrative support functions are efficient, cost effective, and provides a high level of service.
Organizes, plans, and executes SPR events, trainings, meetings, and external engagement activities.
Writes, edits, and designs communications and marketing materials, such as presentations, reports, newsletters, and internal announcements.
Purchasing goods and services to support division functions and processing pay apps and invoices.
Oversees key business programs, which may include the Employee Transition Program, Executive Management Support, Organizational Training, Uniform Program, WIFIA Compliance, and Travel Program, and ensures confidential and sensitive information associated with these programs is handled securely and professionally.
Supports administrative projects through procurement, coordination, document management, and reporting efforts.
Supports strategic initiatives and organizational development efforts as assigned.