SPR Administrative Specialist

City of Englewood Career•Englewood, CO

8d•Onsite

About The Position

The Administrative Specialist provides administrative, technical, and analytical support to South Platte Renew (SPR) to ensure efficient daily operations. Key responsibilities include managing the SPR visitor management program, delivering high-quality customer service to internal and external stakeholders, preparing communications and materials, coordinating meetings and events, and supporting administrative functions across the organization. The role also manages office supplies and equipment, assists with clerical tasks, maintains calendars, and supports SPR divisions, managers, and the Leadership Team. The Administrative Specialist must be proficient with a variety of software applications, including Microsoft 365, Adobe Acrobat, Tyler New World, Canva, Docusign, and other business-related tools. This position is located at South Platte Renew.

Requirements

High School diploma or equivalent is required.
Minimum of 3 years of administrative experience.
Valid Colorado driver’s license and a clear or acceptable MVR.
Proficiency with a variety of software applications, including Microsoft 365, Adobe Acrobat, Tyler New World, Canva, Docusign, and other business-related tools.
New hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: in-person interviews, reference checks, and background checks, which may include local police check, DMV check, drug screen, and fingerprint checks through CBI/FBI.
An equivalent combination of education, training and relevant job experience may be substituted.

Nice To Haves

1-3 years customer service experience is highly desirable.
Notary Certificate preferred or ability to obtain within six months of hire.

Responsibilities

Manages SPR’s visitor management program, including front-desk operations, site access control, and adherence to security protocols.
Provides clear direction to visitors, contractors, and delivery personnel to ensure safe and efficient movement throughout the facility while maintaining excellent customer service for internal and external stakeholders.
Orders and maintains office and other departmental supplies/equipment for the entire organization and performs ongoing evaluation of office operations to ensure that administrative support functions are efficient, cost effective, and provides a high level of service.
Organizes, plans, and executes SPR events, trainings, meetings, and external engagement activities.
Maintains calendars and work schedules for workgroups and individuals.
Coordinates and schedules the use of City and department facilities and equipment.
Writes, edits, and designs communications and marketing materials, such as presentations, reports, newsletters, and internal announcements.
Purchasing goods and services to support division functions and processing pay apps and invoices.
Oversees key business programs, which may include the Employee Transition Program, Executive Management Support, Organizational Training, Uniform Program, WIFIA Compliance, and Travel Program, and ensures confidential and sensitive information associated with these programs is handled securely and professionally.
Supports administrative projects through procurement, coordination, document management, and reporting efforts.
Supports strategic initiatives and organizational development efforts as assigned.