Sponsored Programs Billing & Reporting Analyst

Howard University

8d•$77,000 - $85,000•Hybrid

About The Position

The Sponsored Programs Billing & Reporting Analyst manages the end-to-end cash management and financial reporting lifecycle for an assigned portfolio of sponsored research awards. The role covers invoice preparation, federal Letter of Credit (LOC) drawdowns, reconciliation, financial reporting, and supporting documentation. Reporting to the Billing and Reporting Manager, the Analyst ensures timely, accurate, and compliant billing, cash recovery, and financial reporting in accordance with sponsor requirements, federal regulations, and University policy. The position supports the University's financial position by maximizing reimbursable revenue, meeting sponsor reporting deadlines, and maintaining audit-ready documentation. The Analyst works closely with the Billing and Reporting Manager, Post Award leadership, Treasury, post-award analysts, accountants, principal investigators, and departmental administrators. The position supports research financial compliance and efficient grant billing, cash recovery, and sponsor reporting across the Office of Research. It has no supervisory authority.

Requirements

Bachelor's degree in Accounting, Finance, Public Administration, or a related field.
At least 5 years of experience in sponsored program accounting, billing, drawdowns, or financial reporting.
Familiarity with PMS, ASAP, G5, and other federal LOC platforms.
Strong working knowledge of Uniform Guidance (2 CFR 200) as it relates to invoicing, drawdowns, and financial reporting.
Understanding of sponsor financial reporting requirements, such as the SF-425 Federal Financial Report, and reporting cycles.
Strong reconciliation, financial analysis, and documentation skills.
High attention to detail, accuracy, and organizational skills.
Ability to manage multiple tasks, awards, and deadlines simultaneously.
Excellent recordkeeping and file management skills.
Proficiency in Microsoft Excel and other documentation systems.
Customer service orientation and ability to communicate professionally with internal and external stakeholders.
Willingness to learn and follow established procedures and systems.

Nice To Haves

Experience in a research or university setting.
Workday Financials experience.
Familiarity with research administration systems such as Workday or Cayuse.
Experience working with financial documentation and databases.

Responsibilities

Prepare and process grant and contract invoices in accordance with sponsor billing terms and deadlines.
Prepare and submit interim, annual, and final financial reports for assigned grants in accordance with sponsor terms and federal regulations.
Monitor sponsor reporting deadlines and manage the reporting calendar to ensure timely submissions.
Prepare and reconcile monthly and quarterly federal Letter of Credit drawdowns to Workday expenditure data.
Verify draw and invoice eligibility and maintain detailed logs, justifications, and supporting documentation.
Process drawdowns through federal systems including PMS, ASAP, G5, and ACM$.
Coordinate with Treasury to confirm cash receipts, allocations, and reconciliation of drawdown and invoice payments.
Analyze research expenditures and labor distributions in Workday to support federal reporting, billing, and internal decision-making.
Maintain a central repository of invoice and drawdown documentation to ensure audit readiness.
Communicate with departments about expiring awards, final balances, and final invoicing requirements.
Support monthly reconciliation of invoices and drawdowns against general ledger data.
Help resolve discrepancies or missing information in coordination with the Billing & Reporting Manager.
Contribute to process improvement initiatives and cross-training within the billing team.
Follow internal billing procedures and external sponsor requirements.
Perform other duties as assigned to support billing, drawdown, financial reporting, and financial operations in the Office of Research.