Specifications Coordinator

OnTarget Communications • New York, NY

1d • Onsite

About The Position

We are seeking a detail-oriented and proactive Specifications Coordinator to manage, coordinate, and maintain technical specifications across multiple projects. The successful candidate will play a key role in ensuring accuracy, consistency, and compliance of project documentation while working closely with internal teams and external stakeholders.

Requirements

• High school diploma / Associates degree
• 3+ years of administrative support experience, ideally in the architecture, engineering, or construction industries
• Microsoft Office Proficiency
• VisiSpecs Familiarity

Nice To Haves

• CSI CDT certification

Responsibilities

• Use VisiSpecs to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements.
• Setting up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date.
• Manage specification revisions, version control, and document distribution throughout the project lifecycle.
• Ensure compliance with applicable standards, codes, and industry regulations.
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices.
• Assist in resolving technical queries related to specifications during design and execution phases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree