Specialist- Real Estate & Facilities Management

Nasdaq • St. John's, NL

5d • Onsite

About The Position

As Facilities Manager, you will oversee all aspects of facility operations for our St. John’s office, ensuring a safe, efficient, and engaging workplace for employees and visitors alike. From managing building infrastructure, vendors, and workplace services to supporting health and safety, security, and business continuity initiatives, you will play a key role in maintaining an environment that enables our teams to do their best work. Your ability to balance operational excellence with employee experience will directly contribute to a productive, compliant, and welcoming workplace.

Requirements

• Bachelor’s degree in Engineering, Facility Management, or a related field, or equivalent combination of education and practical experience.
• Minimum of five years’ experience in a facilities management or workplace operations role.
• Solid knowledge of HVAC, electrical, plumbing, and building systems, with experience conducting facility audits and inspections.
• Familiarity with building monitoring systems, backup power solutions, and power management equipment (e.g., uninterruptible power supply units).
• Strong organisational, problem-solving, and project management skills, with the ability to collaborate effectively across teams and levels of the organisation.

Nice To Haves

• Experience working in a global or multi-site organisation.
• Experience supporting hybrid workplace strategies and space management technologies.
• Hands-on experience with advanced building management, environmental monitoring, or facilities automation systems.

Responsibilities

• Manage daily facility operations, coordinating maintenance activities and supervising service providers to ensure a safe, functional, and well-maintained workplace.
• Oversee vendor relationships and contracts for services including cleaning, office amenities, and waste management; review and process facility-related invoices in accordance with procurement processes.
• Support the delivery of a hybrid workplace strategy, including local administration of workplace and seat-booking platforms.
• Conduct risk assessments and implement preventative safety measures; maintain physical security protocols in partnership with security vendors to ensure continuous site coverage.
• Ensure compliance with applicable health and safety regulations, building codes, and environmental standards.
• Oversee server room operations, environmental controls, emergency preparedness, and Business Continuity Planning (BCP) procedures to support operational resilience.

Benefits

• Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities. We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated. We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.
• Our hybrid work model, NasdaqBlend, gives you flexibility to do your best work—whether that’s from home, in the office, or a mix of both. Check the job listing or reach out to our team for role-specific details.
• We support your success through You&Q, our total rewards program that covers every dimension of life—from building wealth and growing your career to prioritizing well-being and family care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level