Sr. Specialist – Real Estate Management

Baker Tilly•Lancaster, PA

4d•$88,920 - $134,860

About The Position

This role manages projects from work letter negotiation support through post-occupancy closeout, ensuring each engagement aligns with Baker Tilly’s financial objectives, workplace strategy standards, and operational needs. The Assistant Project Manager will lead cross-functional teams, external consultants, landlords, and contractors while maintaining strong governance over scope, budget, schedule, and risk.

Requirements

Bachelor’s degree in Construction Management, Real Estate, Architecture, Engineering, or related field.
3+ years of commercial real estate project management experience.
Experience managing Class A corporate office tenant improvement projects.
Strong working knowledge of: AIA contracts (A101, A102, A201 preferred)
Lease work letters, Tenant improvement allowances, Construction budgeting and cost controls.
Ability to manage multiple national projects simultaneously.
Strong executive communication and stakeholder management skills.
Proficiency in Microsoft Project, Excel, and project cost tracking systems

Nice To Haves

Experience in Bluebeam and Smartsheet

Responsibilities

Manage development, relocation, refurbishment, expansion, and decommissioning projects nationwide.
Lead projects through five core phases: Initiate, Plan, Design, Construct, and Close
Develop and maintain Project Charters, Budgets, Master Schedules, and Risk Registers.
Oversee multiple concurrent projects ranging from 10,000 SF to 60,000+ SF.
Support lease negotiations by reviewing work letters and landlord obligations.
Coordinate tenant improvement (TI) allowance tracking and reimbursement.
Interface directly with landlords and property managers.
Ensure compliance with lease-required documentation and closeout submissions.
Lead RFP processes for: Architects & Engineers, general Contractors / Construction Managers, furniture Vendors, IT / Tel-Data / AV / Security Consultants, relocation Specialists.
Level bids and prepare award recommendations.
Support contract negotiations (AIA agreements and consultant contracts).
Validate insurance and risk requirements during construction.
Facilitate programming
Manage all phases of design including :SD, DD, CD, and CA documentation phases.
Lead value engineering initiatives.
Identify long-lead procurement items and pre-purchase strategies.
Align IT, AV, security, and branding scope with internal stakeholders.
Chair weekly preconstruction construction meetings and OAC meetings.
Monitor RFIs, change orders, submittals, and schedule updates.
Perform site visits (minimum two per project; additional as required)
Review and validate contractor pay applications.
Monitor budget exposure and contingency utilization.
Ensure compliance with safety, permitting, and insurance requirements.
Develop and manage comprehensive project budgets (hard & soft costs).
Produce: Monthly Budget Reconciliation, anticipated Cost Reports (ACRs), change order logs, variance analysis.
Present executive-level updates outlining financial, schedule, and risk metrics.
Ensure projects meet fee-based benchmarks tied to office size structure
Oversee final inspections and punch list completion.
Confirm receipt of: As-built drawings, warranties, O&M manuals, lien waivers, regulatory sign-offs, lease Requirements for TIA, produce final cost reconciliation reports.
Ensure smooth transition to Facilities and Office Leadership.