Specialist, Payroll

Austin Community College•Austin, TX

12d•$53,029 - $65,683

About The Position

The Specialist, Payroll supports the Business Services Office by performing payroll and retirement-related activities. The role assists with monthly, semi-monthly, and off-cycle payrolls; account reconciliations; third-party payments; reports for internal and external business partners; customer inquiries; and general administrative support. The position contributes to the office’s development as an efficient and effective Center of Excellence. The Specialist validates, edits, and processes payroll runs; researches and responds to payroll inquiries; handles tax information, wage garnishments, check requests, faculty and instructor course payments, retirement reports, payroll journal entries, benefit adjustments and payments, and reconciliations. The role also supports month-end and fiscal year-end close and audit processes. Work is performed in a standard office or similar environment, and extended hours may be needed to meet deadlines.

Requirements

Two years of payroll-related work experience.
High school diploma or educational equivalent.
Knowledge of customer service principles and practices.
Knowledge of editing and proofreading techniques.
Knowledge of defined benefit and contribution plans and group insurance.
Knowledge of payroll processing and editing procedures, principles, and practices.
Knowledge of federal and state regulations, including tax and other payroll rules.
Ability to maintain accuracy while working to ongoing deadlines and manage multiple projects within strict time constraints.
Ability to provide excellent customer service to internal and external customers.
Effective verbal and written interpersonal and communication skills, including tact and diplomacy.
Planning and organizational skills, attention to detail, and follow-through.
Ability to maintain confidentiality of work-related information and materials.
Ability to establish and maintain effective working relationships and demonstrate integrity, respect, discretion, and professionalism.
Ability to use spreadsheet, word processing, database, and presentation software.
Physical ability to stand, walk, sit, bend, reach, push, pull, and occasionally lift objects up to 20 pounds.
Must maintain a domicile in the State of Texas while working for the college and throughout employment.

Nice To Haves

Three years of payroll and benefits-related work experience.
Associate degree or higher in Accounting, Business, or a related field.

Responsibilities

Validate, edit, and process scheduled and supplemental payroll runs while assisting business partners, team members, and the Manager, Payroll Services.
Research and respond to payroll-related inquiries in a timely manner.
Generate and distribute payroll-related reports and correspondence for internal and external business partners.
Update tax information based on employee exemption status.
Verify wage garnishment payments and respond to information requests.
Support supplemental check requests and void or lost check processes.
Verify and process course payments for full-time faculty overload, adjunct faculty, and continuing education instructors.
Calculate and process course payments for faculty and instructors.
Assist with preparing and submitting retirement reports to appropriate agencies.
Prepare payroll-related journal entries and review, reconcile, and analyze general ledger accounts.
Process benefit adjustments and verify benefit deductions for accuracy.
Process vendor benefit payments and perform monthly benefit reconciliations; liaise with accounts payable to ensure invoices are processed timely.
Assist with month-end and fiscal year-end close and perform other duties as assigned.
Provide requested data to assist with interim and fiscal year-end audits.
Maintain an established work schedule and work extended hours as needed to meet deadlines.
Follow safety rules, report unsafe conditions or behavior, and take reasonable steps to prevent unsafe practices.