Specialist, Payroll

Austin Community College District•Highland, CA

11d

About The Position

The Specialist, Payroll supports the Business Services Office by performing payroll- and retirement-related activities. The role assists with monthly, semi-monthly, and off-cycle payrolls; account reconciliations; third-party payments; reporting; customer inquiries; and administrative support. The position contributes to the Business Services Office’s development as an efficient and effective Center of Excellence. The Specialist validates, edits, and processes payroll runs; researches and responds to payroll inquiries; handles tax, garnishment, supplemental check, and course-payment processes; assists with retirement reporting; and prepares payroll journal entries and account reconciliations. The role also supports benefit adjustments and payments, month- and fiscal-year-end close, and audit data requests. Work is performed in a standard office or similar environment. The employee must maintain an established work schedule and may need to work extended hours to meet deadlines. Austin Community College employees must maintain a domicile in Texas while working for the college and throughout employment.

Requirements

High school diploma or educational equivalent.
Two years of payroll-related work experience.
Knowledge of customer service principles and practices.
Knowledge of editing and proofreading techniques.
Knowledge of defined benefit and contribution plans and group insurance.
Knowledge of payroll processing and editing procedures, principles, and practices.
Knowledge of federal and state regulations, including tax and other payroll rules.
Ability to maintain accuracy while working with ongoing deadlines and manage multiple projects within strict time constraints.
Excellent customer service skills for internal and external customers.
Effective verbal and written interpersonal and communication skills, including tact and diplomacy.
Planning and organizational skills, attention to detail, and follow-through.
Ability to maintain confidentiality of work-related information and materials.
Ability to establish and maintain effective working relationships and demonstrate integrity, respect, discretion, and professionalism.
Ability to use spreadsheet, word processing, database, and presentation software.
Ability to perform work involving standing, walking, sitting, bending, reaching, pushing, and pulling, and occasionally lift objects up to 20 pounds.
Must maintain a domicile in the State of Texas while employed by Austin Community College.

Nice To Haves

Three years of payroll and benefits-related work experience.
Associate degree or higher in Accounting, Business, or a related field.

Responsibilities

Validate, edit, and process scheduled and supplemental payroll runs while assisting business partners, team members, and the Manager, Payroll Services.
Research and respond to payroll-related inquiries in a timely manner as the primary contact for those inquiries.
Generate and distribute payroll-related reports and correspondence for internal and external business partners.
Update tax information based on employee exemption status.
Verify wage garnishment payments and respond to information requests.
Support supplemental check requests and void or lost check processes.
Verify and process course payments for full-time faculty overload, adjunct faculty, and continuing education instructors.
Calculate and process course payments for faculty and instructors.
Assist with preparing and submitting retirement reports to appropriate agencies.
Prepare payroll-related journal entries; review, reconcile, and analyze general ledger accounts.
Process benefit adjustments and verify benefit deductions for accuracy.
Process vendor benefit payments and perform monthly benefit reconciliations.
Liaise with Accounts Payable to ensure invoices are processed timely.
Assist with month-end and fiscal year-end close and other duties as assigned.
Provide requested data to assist with interim and fiscal year-end audits.
Maintain an established work schedule and work extended hours as needed to meet deadlines.
Work safely, follow safety rules, report unsafe conditions or behavior, and take reasonable steps to prevent unsafe practices.