Specialist, Partnership Management

Pearson

15h

About The Position

The Board Relations & Governance Associate/Specialist, Partnership Management serves as a concierge and primary support partner to new and existing Board members throughout the full Board member lifecycle. This role ensures that Board members are well-supported, informed, and compliant with all onboarding, training, meeting, and governance requirements. This position plays a critical operational role in creating a positive, seamless Board experience by managing logistics, documentation, communications, and tracking of governance requirements. This position requires exceptional organization, attention to detail, professionalism, and a service-oriented mindset when working with Board members and senior leaders.

Requirements

Exceptional organization
Attention to detail
Professionalism
Service-oriented mindset

Responsibilities

Serve as a day-to-day point of contact for Board members for logistical questions, onboarding needs, and governance requirements
Coordinate Board member onboarding, including orientation materials and training schedules, required acknowledgements, disclosures, and compliance documentation, and access to Board portals, calendars, and communication tools
Maintain and verify accurate Board member contact information and records
Process and track expense and mileage reimbursements
Coordinate conference registration, travel arrangements, and related logistics
Serve as a liaison to ensure Board members receive timely information and materials needed to fulfill their responsibilities
Track and maintain records of Board member terms, committee assignments, meeting attendance, and completion of required trainings to ensure compliance and accurate governance documentation
Support offboarding and transitions for departing Board members
Maintain accurate and up-to-date Board records, including bylaws, policies, and governing documents, and Board member agreements, disclosures, and certifications
Track compliance requirements and deadlines (e.g., trainings, filings, fingerprinting, background checks, financial disclosures)
Support compliance with open meetings, public records, and governance requirements as directed, including providing support of annual review of changes in legislative requirements
Support the drafting of Board governance policy revisions and track changes thereto, prepare Board memo’s in support of the changes
Manage Epicenter Board minute processes, obtain necessary Board member signatures, and support Authorizer compliance requirements in various systems required state to state
Assist in audits, authorizer reviews, or compliance requests related to governance
Draft and coordinate Board communications, including reminders, announcements, and updates
Ensure Board members receive timely, clear, and well-organized information
Support Board Chairs, committee leads, and senior staff with logistical and administrative needs
Maintain a professional, service-oriented relationship with Board members
Coordinate logistics for Board and committee meetings, including scheduling, tracking quorum, calendars, and meeting reminders, preparation and distribution of agendas and meeting materials, and technology support for virtual or hybrid meetings
Draft, format, and organize meeting materials, minutes, and resolutions under leadership guidance
Track action items, votes, and follow-ups resulting from Board meetings
Maintain Board management systems or portals to ensure accurate information and easy access for Board members
Develop and maintain checklists, trackers, and calendars to support Board operations and compliance
Identify opportunities to improve the Board member experience and operational efficiency
Partner with Executive, Legal, Compliance, and Operations teams to ensure Board readiness and alignment
Support special projects related to governance, compliance, PSSO team or Board operations as assigned