Specialist, Office of VP Environment Health & Safety

CECONY•New York, NY

13d•$85,000 - $110,000

About The Position

This dual-role position provides administrative and organizational support to the Office of the Vice President of Environment, Health & Safety (EH&S), while also supporting department programs and initiatives. The position supports executive priorities, employee onboarding, department programs, events, and other initiatives, and works with employees and leaders across the organization in a fast-paced environment. The selected candidate will be assigned a System Emergency Assignment (an emergency response role) and will be expected to work outside business hours during emergencies, which may include nights, weekends, and holidays. This position does not provide employment pursuant to the terms of a STEM OPT Training Plan.

Requirements

Bachelor’s degree and 2 years of relevant work experience, or Associate’s degree and 4 years of relevant work experience, or High School Diploma/GED and 5 years of relevant work experience.
Excellent verbal, written, and interpersonal communication skills, with the ability to interact effectively and professionally with employees and leaders at all levels.
Strong organizational and time-management skills, with demonstrated ability to manage multiple priorities and meet deadlines.
Ability to take initiative, work independently, navigate ambiguity, and exercise sound judgment in a fast-paced environment.
High proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, Excel, and SharePoint, and ability to learn new technologies and systems quickly.
Ability to handle sensitive and confidential information with professionalism and discretion.
Strong written and verbal communication, time management, priority setting, and problem-solving skills.
Excellent judgment and decision-making skills; well organized, detail oriented, and flexible when handling multiple assignments.
Ability to build strong customer relationships and collaborate effectively as part of a team.
Driver’s license required.
Ability to push, pull, and lift up to 40 pounds.
Ability to sit or stand to answer a phone and use a keyboard, mouse, and computer for the duration of the workday; stand to use or operate office equipment for the duration of the workday; and read small print and symbols.
Assigned a System Emergency Assignment and expected to work non-business hours during emergencies, potentially including nights, weekends, and holidays.

Nice To Haves

Associate’s degree in a related discipline, such as Environmental Science, Business, Human Resources, or Communications, and 4 years of relevant experience.
Bachelor’s degree in a related discipline, such as Environmental Science, Business, Human Resources, or Communications, and 2 years of relevant experience.
Experience supporting or coordinating programs, projects, onboarding activities, meetings, events, or similar initiatives.
Familiarity with AI-enabled productivity tools, automation, and emerging workplace technologies.

Responsibilities

Provide administrative and organizational support to the Vice President and direct report staff, including coordinating day-to-day Office of the VP activities.
Manage the Vice President’s calendar, prioritize meeting requests, resolve scheduling conflicts, and coordinate with other executive offices and stakeholders.
Coordinate leadership and department meetings, including scheduling, agendas, presentations, materials, logistics, attendees, and follow-up actions.
Serve as a key point of contact for the Office of the Vice President, coordinating and routing requests while maintaining confidentiality and professionalism.
Track action items, commitments, deadlines, approvals, and other follow-ups to support timely completion of department priorities.
Prepare and organize presentations, correspondence, briefing materials, meeting notes, reports, and other executive-level materials.
Coordinate administrative requirements, including travel, expenses, time entry, records, visitors, distribution lists, and other Office of the VP needs.
Coordinate aspects of the EH&S new-hire onboarding experience, including welcome communications, meetings, materials, resources, and related activities.
Support the planning, coordination, and implementation of selected EH&S programs, department-wide initiatives, events, and special projects.