Specialist III

Cleveland Metropolitan School District•Clark, NJ

8d•$44,523 - $77,066•Onsite

About The Position

The Specialist III supports the administrative and operational functions of Clark Elementary’s school office, serving students, staff, families, community members, school partners, and community agencies. The position performs clerical, secretarial, recordkeeping, communication, and other administrative tasks in support of the principal and school operations. The role reports to the principal or appropriate school administrator and is non-exempt. The Specialist III coordinates school tours and recruitment activities, supports enrollment and family orientation, helps organize parent and community meetings, assists with school safety and leadership teams, manages professional development sign-ups, prepares multilingual school literature, creates data visualizations, supports school-based budgeting, and conducts home visits when needed for the Student Support Team process. Academic Spanish fluency is preferred. The position maintains school and student records and databases; prepares correspondence, reports, and other documents; responds to routine inquiries and assists visitors; coordinates information with outside agencies and districts; and supports school scheduling, transportation, substitute coverage, meetings, supplies, and office safety. The employee may administer minor first aid and student medications after training. The work is generally performed in a normal office environment, with some travel for training or meetings and physical activity consistent with office work.

Requirements

High school diploma or equivalency.
At least two years of District experience or four years of experience outside the District.
At least three years of experience working in an administrative office.
Demonstrated requisite knowledge, skills, and abilities by passing appropriate tests.
Typing or word-processing skills of at least 70 words per minute.
Twenty hours of coursework in related areas.
Favorable evaluations and references, with a demonstrated record of satisfactory attendance and punctuality in an office.
Experience with computers and Microsoft Office applications, including Word and Excel.
Excellent organizational, communication, and customer service skills.

Nice To Haves

Fluency in reading, writing, and speaking academic Spanish.

Responsibilities

Support the functions of the school office and provide respectful service to students, staff, families, community members, and visitors.
Coordinate between Clark Elementary, school partners, and community agencies.
Assist with the Safety Team and participate in the Building Leadership Team.
Conduct new student orientation and train parents on Clark enrollment procedures.
Coordinate school tours with families and organize recruitment opportunities and materials.
Collaborate with the administrative team, Say Yes Liaison, and Parent Ambassador to develop parent and community meetings.
Facilitate and manage professional development sign-ups for teachers and stakeholders.
Assist the administrative team with preschool student enrollment processing.
Develop school literature in multiple languages.
Create charts, tables, graphs, and other materials from ongoing data sets.
Support school-based budgeting.
Conduct home visits as needed to support the Student Support Team process.
Implement and maintain office and school recordkeeping systems, student databases, files, and related reports.
Prepare and process forms and records, including purchase orders, supply orders, claims, timesheets, evaluation forms, enrollment cards, rosters, budgets, attendance, and student body funds.
Prepare letters, reports, bulletins, and other school documents; answer routine correspondence and prepare documents from drafts, notes, recordings, or instructions.
Operate computers and standard office equipment and may provide technical support to building staff.
Convey school rules, regulations, policies, and laws; greet and direct visitors; respond to routine inquiries by phone, email, fax, letter, or in person.
Coordinate information between the school site or program and outside agencies and districts; maintain confidentiality of records.
Assist students and parents or guardians by explaining and enforcing school site requirements, and communicate with the supervisor as needed.
Receive training and administer minor first aid and student medications.
Maintain calendars and schedules for parent conferences, visitors, meetings, transportation, staff activities, in-services, conferences, and workshops.
Assist with student registration, generate the daily substitute list, and may arrange substitute and temporary employee coverage.
Assist administrators and staff with planning and preparation for meetings and events; help develop office procedures.
Ensure appropriate office security and safety methods and order supplies and equipment to maintain adequate levels.
Perform other related duties as required.