Specialist: Facilities

Mayer Brown LLP

1d•Onsite

About The Position

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Washington, D.C. office, as a Specialist: Facilities. As a member of the Washington, DC Office Services team, the Specialist: Facilities provides daily facilities and customer service support. The Facilities Specialist works closely with the Operations Manager, Facilities Coordinator and Facilities Clerk to fulfill office work orders and requests.

Requirements

Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
5+ years’ experience working in corporate facilities, completing or overseeing simple to complex work orders, repairs, and coordinating office moves, required
Previous experience with hands-on basic corporate office space maintenance including, HVAC maintenance, painting, electrical repairs, security system maintenance, associated power tools and their explicit safety procedures, required
Customer service focused communicator and problem solver, required
Proficiency in Microsoft Office products such as, Teams and Outlook (email and calendaring), BigHand, required
Ability to read and interpret documents such as office blue prints, floor plans, furniture plans and installation processes, required
Knowledgeable of the processes, procedures and safety measures in all areas of facility maintenance, required

Nice To Haves

Previous work experience in a legal or professional services environment, strongly preferred
Certified Office Ergonomics Evaluator, a plus

Responsibilities

Work with the Facilities Coordinators in order to achieve the strategic objectives of the Facilities team
Contribute to the maintenance of the Maintenance & Capital Expenditure budget
Assists Operations Manager with planning of inter-office moves, staff and attorney departures and new-hire office set-ups
Assists Operations Manager with coordinating overall maintenance of the facility, and delegation to Facilities team (including HVAC maintenance, electrical maintenance, security system maintenance, paint repairs, carpet replacement and cleaning, and sanitation)
Communicate directly with vendors, engineers, etc. and service provider
Ensures all service requests placed by MB personnel related to facilities are handled with professionalism, timeliness, and seen to completion
Compile and maintain a SOP manual, to include benchmarking protocols against industry standards
Performs daily floor inspections to identify problem areas and repairs for allocation to the Facilities team
Ensure the team maintains the office vendor list, including Certificate of Insurance (COI)
Provide recommendations on construction matters (including furniture installation and ordering, renovations, repairs, new area constructions) and space planning. Inspect and report on construction and installation progress to Operations Manager
Monitor all building services provided by the office lease and other related contracts as applicable
Strong infrastructural knowledge of HVAC systems to help monitor all of the Firm’s critical HVAC equipment
Maintains accurate records regarding work orders, preventative maintenance, service requests, service log, reports
Performs other duties as assigned or required to meet Firm goals and objectives