Specialist, Facilities & General Administration

Hyundai Mobis•Ellabell, GA

10d•Onsite

About The Position

The Facilities & General Administration (FAC/GA) Specialist is responsible for administrative and financial support functions for facility operations and general administration. This role focuses on purchase coordination, expense processing, budget management, vendor invoice control, and expatriate (expat) support to ensure efficient and compliant business operations.

Requirements

High School Diploma or GED required
1+ years of experience in administration, purchasing, or finance-related role
Ability to develop and implement Team Member involvement activities and events.
Proven interpersonal, communication, and time management skills.
Proven experience with Microsoft Word, Excel, and PowerPoint
Ability to audit invoices to ensure compliance with established contracts.
Ability to manage multiple projects simultaneously and meet required deadlines.
Proven ability to communicate verbally and in writing.
Proven ability to use good business judgement and make sound, timely decisions.
Ability to maintain confidentiality.
Demonstrated ability to work effectively in a diverse workforce.
Flexibility to work in a multilingual environment.
Proven ability to work independently when needed.
Must be goal-oriented, customer-focused, and results-driven.
Must be willing to perform additional duties as assigned by the Manager/HOD to support business needs and operational priorities.
Must be flexible to work overtime, weekends, and support urgent operational needs when required.

Nice To Haves

Associate’s degree or higher in Business Administration or related field
Experience in a manufacturing environment
SAP or ERP system experience
Bilingual (English/Korean) preferred
Experience supporting expats or vendor management

Responsibilities

Process material purchase requests and support ordering for facility operations
Prepare internal approval documents (PR, expense requests, justification forms)
Coordinate with Purchasing for bidding and vendor selection processes
Support facility-related documentation and tracking (non-technical scope)
Process and track facility-related expenses and payments
Manage service vendor invoices, including verification, tracking, and status updates
Ensure all invoices are properly documented and comply with internal policies
Maintain invoice logs and provide regular status updates (daily/monthly tracking)
Support annual budget planning and forecasting for FAC/GA operations
Monitor budget vs. actual spending and identify variances
Track ongoing expenses to ensure alignment with approved budgets
Prepare budget reports and cost analysis summaries
Process travel and expense reimbursements and accounts payable
Prepare purchase requisitions, check requests, and approval documents
Develop and maintain KPI reports and operational summaries
Coordinate company events and employee engagement programs
Manage asset tracking and administrative databases
Coordinate expat onboarding and offboarding logistics
Manage housing arrangements (lease, utilities, issue handling)
Support vehicle (lease, insurance, registration) coordination
Assist with visa and administrative compliance in coordination with HR
Provide day-to-day administrative support for expats
Track expat-related costs and maintain supporting documentation
Act as a liaison between the facility team, vendors, Purchasing, and Finance
Monitor vendor registration and onboarding status
Ensure timely communication and follow-ups for approvals and payments
Prepare reports, dashboards, and tracking logs (Excel-based)
Maintain organized and audit-ready documentation
Support internal and external audit requirements