Specialist, Event Content

Consumer Technology Association•Arlington, VA

8d•Hybrid

About The Position

The Specialist, Event Content delivers a high-quality experience for speakers, moderators, partners, and attendees at CES and other CTA events. The role serves as the primary contact for speakers and moderators from invitation through post-event follow-up, supports the CES Call for Speakers, conducts research, and manages content timelines and contractor agreements. At CES, the Specialist serves as the onsite venue manager for the speaker lounge and three conference rooms. The position also supports logistics and attendee communications across CTA's event portfolio and reports to the Senior Director of Event Content. The position is based in Arlington, Virginia, with a hybrid schedule requiring three days per week in the office. Travel to CTA and CES events is required as necessary, and occasional overtime may be needed.

Requirements

At least two years of experience with events, customer service, or content development.
Strong time-management and organizational skills.
Ability to manage multiple projects with varying deadlines simultaneously.
Comfort managing onsite programs when needed.
Excellent communication skills with internal and external stakeholders.
Ability to work independently, under pressure, and to tight deadlines.
Excellent customer service skills.
Meticulous attention to detail.
Ability to travel to CTA and CES events and occasionally work overtime.

Nice To Haves

Bachelor’s degree in Marketing, Communications, Event Management, Business, or a related field is preferred.

Responsibilities

Support the CES Call for Speakers launch and review and analyze more than 2,600 submissions.
Identify companies and executives submitting proposals and help select CES speakers and place them in appropriate conference sessions in collaboration with the CES content team.
Send invitations to speakers and moderators for CES-produced sessions and track their responses and correspondence.
Support the CES conference partner program from contract negotiation through final invoicing, coordinating efficient processes across internal teams.
Communicate logistics and confirmations to speakers and assist with registration questions or concerns.
Conduct post-conference follow-up, including thank-you messages, related correspondence, and speaker data reports.
Research topics, companies, and executives to support CES conferences.
Assist the CES conferences Senior Director in identifying thought-leadership opportunities for strategic CES customers.
Compile CTA-produced content proposals for the upcoming CES for leadership review and support the partner thought-leadership program.
Serve as an onsite venue manager at CES for the speaker lounge and three CES-produced conference rooms.
Ensure conference-room stages, seating, and signage are ready before the show; attend pre-show training with room monitors; supervise room monitors during show days; ensure sessions start and end on time; and hold daily meetings with onsite contractors.
Serve as the onsite point of contact for CES-produced speakers.
Assist with CTA event logistics, including room sets, banquet and event orders, room blocks, venue and vendor research, marketing initiatives and online event presence, attendee communications and customer service, signage and shipments, contracts and invoices, and attendee activities and transportation.
Build and maintain relationships with companies, bureaus, speakers, and partners to support event programs.
Create event content timelines in the project management system and ensure deadlines are met.
Administer the contract process for CES contractors.
Become proficient with registration and digital event platforms used for CTA and CES events.
Travel to CTA and CES events as necessary.