Specialist, Event Content

Consumer Technology Association•Arlington, VA

About The Position

The Specialist, Event Content delivers a high-quality experience for speakers, moderators, partners, and attendees at CES and CTA events. This role is the first point of contact for speakers and moderators from invitation through post-event follow-up, answering registration questions, sharing event logistics, and maintaining timely, responsive communication. The Specialist supports the CES Call for Speakers process, conducts research on companies and trends, and manages content timelines and contractor agreements. Onsite at CES, the Specialist serves as venue manager for the speaker lounge and three CES-produced conference rooms, overseeing room readiness, room monitors, session timing, and onsite contractors. The role also assists with event logistics and attendee communications across CTA’s event portfolio, and travels to CTA and CES events as necessary. The Specialist reports to the Sr. Director, Event Content.

Requirements

2–5 years of experience with events, customer service, or content development.
Strong time-management and organizational skills, including the ability to manage multiple projects with varying deadlines and manage onsite programs when needed.
Excellent communication skills with internal and external stakeholders.
Ability to work independently and under pressure and meet tight deadlines.
Excellent customer service skills.
Meticulous attention to detail.
Ability to travel to CES in Las Vegas; additional travel may be required.

Nice To Haves

Bachelor’s degree in Marketing, Communications, Event Management, Business, or a related field is preferred.

Responsibilities

Support the CES Call for Speakers process, including coordinating the launch across departments, reviewing and analyzing more than 2,600 submissions, identifying key companies and executives, helping select speakers and place them in aligned conference sessions, sending invitations, and tracking responses and correspondence.
Support the CES conference partner program from contract negotiation through final invoicing, coordinating efficient processes and alignment across internal teams.
Communicate with speakers about logistics and confirmations, and assist with registration questions or concerns.
Conduct post-conference follow-up, including speaker thank-you communications, related correspondence, and speaker data reports.
Research topics, companies, and executives to support the CES conference.
Support the CES conferences Sr. Director in identifying thought-leadership opportunities for strategic CES customers.
Compile a CTA-produced content proposal for the upcoming CES for leadership review.
Support the partner thought-leadership program.
Serve onsite as venue manager for the speaker lounge and three CES-produced conference rooms; ensure stages, seating, and signage are ready before opening; attend pre-show training with room monitors; supervise room monitors; keep sessions on schedule; and conduct daily meetings with onsite contractors.
Serve as the onsite point of contact for CES-produced speakers.
Assist with CTA event coordination, including event logistics, room sets, banquet and event orders, room blocks, venue and vendor research, marketing initiatives, online event presence, attendee communications and customer service, signage orders, event shipments, contracts, invoices, and attendee activities or transportation.
Build and maintain relationships and regular communication with key companies, bureaus, speakers, and partners to support event programs.
Create event content timelines in the project management system and ensure deadlines are met.
Administer the contract process for CES contractors.
Become fluent in the registration and digital event platforms used for CTA and CES events.
Travel to CTA and CES events as necessary.