Specialist, Employment

A-B Tech Careers•Asheville, NC

About The Position

Serves as the primary contact for the selection and hiring of the College’s full-time employees and supports hiring for part-time regular positions. Provides accurate, courteous, and efficient service to internal and external customers, maintains strict confidentiality regarding applicant and employee information, and collects, evaluates, and maintains required faculty and staff credentials. Works with the Associate Director of Employment, committee chairs, supervisors, candidates, and other HR colleagues to support hiring processes and improve procedures. Also assists with applicant tracking system support, career fairs, HR front-desk coverage, and other assigned duties.

Requirements

Ability to maintain strict confidentiality regarding applicant, employee, and former employee information.
Ability to provide accurate, courteous, and efficient service to internal and external customers.
Ability to follow College policies and procedures and applicable laws related to employment, hiring, and credentials.

Nice To Haves

Bachelor’s degree.
Associate degree in Human Resources, Office Systems Technology, or Business Administration.
Experience working in human resources in a college or university.
Experience with Adobe Pro, Zoom, SharePoint, or similar software.
Experience using Colleague or a similar information system.
Experience with Microsoft PowerPoint or similar presentation software.
Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Responsibilities

Follow College policies and procedures and applicable laws related to employment, hiring, credentials, and related areas.
Assist with updating employment-process training, reference materials, and procedural documents.
Update weekly reports on full-time and part-time regular vacancies and candidate progress for the Associate Director of Employment.
Assist candidates with position inquiries and applications; support supervisors and new hires throughout the hiring process.
Work with the Associate Director of Employment, the Employment Specialist for part-time positions, and HR colleagues on process improvement and institutional HR needs.
Receive, review, log, collect, and evaluate official and unofficial transcripts and other credentials for new employees; support credential verification for faculty and staff.
Attend and assist with career fairs as needed.
Coordinate full-time hiring with the Associate Director of Employment and committee chairs, including forming screening committees, prescreening applicant pools, scheduling interviews, drafting interview questions and teaching demonstrations when applicable, and explaining selection steps.
Track screening committee involvement and ensure applicant prescreening meets College procedures, minimum position requirements, fair and lawful process standards, and documentation requirements.
Maintain applicant tracking system updates; communicate committee responsibilities; and support committee members and chairs.
Coordinate and document first and subsequent interviews, including video and phone interviews, and send interview confirmations.
Schedule pre-employment assessments as applicable and compile interviewer packets for full-time interviews.
Conduct background, reference, and other checks for full-time hires, including additional clinical checks for clinical instructors; review results, refer cases to the Associate Director of Employment as needed, and document results for personnel files.
Work with the College President’s Executive Assistant on volunteer background checks and conduct background checks for paid and unpaid interns.
Prepare employment-offer paperwork after full-time selection; work with hiring managers on new-hire credential forms; gather paperwork, enter information into e-Verify, and ensure full-time new-hire paperwork is complete.
Notify unsuccessful full-time candidates and close the associated Applicant Tracking System postings.
Support part-time regular hiring committee chairs with committee formation, applicant prescreening and screening, interview preparation and conduct, reference checks, offers, and ePAFs.
Schedule part-time pre-employment assessments as applicable; conduct required background and other checks; review results, refer cases to the Associate Director of Employment as needed, and maintain personnel-file documentation.
Work with hiring managers on part-time regular new-hire credential forms; gather paperwork, enter information into e-Verify, and ensure paperwork is complete.
Notify unsuccessful part-time regular candidates and close the associated Applicant Tracking System postings; receive, review, and log their transcripts and credentials.
Serve as a first point of contact for supervisors and screening committee members using the applicant tracking system, including training, troubleshooting, and user maintenance.
Provide backup support for full-time interview coordination and the Employment Specialist’s part-time hiring work.
Help provide HR front-desk coverage.
Contribute to the College Vision, Mission, Values, and RISE statement, demonstrating respect and commitment to a welcoming, supportive, and inclusive environment.
Perform other duties as assigned.