Specialist, Contract Management

Essex Property Trust•Irvine, CA

3d•$67,000 - $80,000•Hybrid

About The Position

The Contract Management Specialist will play a key role on the Contract Management team to ensure the efficient management of contractual agreements through regular communication with vendors, along with managing all phases of the RFx process from bid preparation through final award. Your responsibilities will include generating and executing contracts and confirming contract execution, as well as subsequent adherence with contractual terms.

Requirements

Associate’s degree (AA) or equivalent from two-year college or technical school is required or a bachelor’s degree (BA/BS) from 4-year college or university.
Intermediate proficiency of Microsoft Office.

Nice To Haves

1+ years of experience in a contract and/or project procurement role preferred.
Experience with Yardi/Payscan preferred.

Responsibilities

Generate and execute contracts/change orders per company policy.
Prepare, manage, and execute comprehensive bid packages in collaboration with various cross-functional teams to ensure optimal value creation.
Negotiate contract terms and conditions and ensure that contractors are in compliance with legal requirements, owner specifications, and government regulations, either as part of a team or independently.
Monitor and ensure contract execution complies with company policy.
Work with contractors and AP Department to resolve invoice and contractual issues.
Obtain and utilize specialized knowledge of construction budgets, contracts, and purchase orders.
Oversee Payscan workflows and ensure accurate coding, required lien waivers and documents.
Regularly and independently interpret contract provisions to help resolve claims and questions submitted by contractors and vendors with minimal oversight.
Input invoices into Yardi Voyager/Payscan Accounting System after checking for proper approvals.
Maintain all vendor files and correspondence in an organized manner.
Ensuring lien waivers and other required documents are obtained from vendors.
Verifies project sign offs from all parties, updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract change orders.
Communicate with vendors regarding payment status, general inquiries, missing required documents, etc.
Resolve budget or payment issues and communicate resolution to project managers.
All other duties as assigned.