Specialist, AP

The Friedkin Group•Houston, TX

2d•Onsite

About The Position

A Specialist, Accounts Payable under the leadership of the Lead, Accounts Payable will support the process to provide business essential, cost effective, charge-back services to associates and business units in the Friedkin affiliated companies. The Specialist will process payments for goods and services for the Friedkin affiliated companies in a timely and efficient manner within the parameters of Service Level Agreements with business unit customers, maintain and analyze accounts payable (AP) transactions in accordance with FBS policies. The Specialist also will take action to enhance cross-functional coordination and expand internal communications in the Friedkin affiliated companies while providing “World Class” customer service.

Requirements

High school diploma or general education degree (GED); plus three to five years Accounts Payable experience and/or training; or equivalent combination of education and experience.
Business acumen – knowledge of business operations and key factors impacting business successes.
Process orientation – understands process components and attributes. Identifies, prioritizes and implements process improvement opportunities.
Performance Management – Knowledge of methods used to improve operational performance. Able to put concepts into action; activity based costing/management, balanced scorecard, bench marking techniques, best practices, key performance indicators, etc.
Shared services characteristics - Knowledge of the characteristics of a shared service center. Apply concepts, implement strategy.
Customer Orientation – Continually seeks to understand and act upon customer needs, concerns, and priorities.
Team Vision/Concept – Guides individuals and groups toward desired outcomes, by building confidence based on a shared vision and the means to attain it.
People development – Accurately assesses the needs of others and fosters their learning or development (matching skills with roles and responsibilities).
Technical expertise – applies up-to-date knowledge and skills needed to do the job. Expertise in GAAP, AX, SAP, Excel and other PC applications required in the job.
Interpersonal aptitude – maintains effective working relationships with others both within and outside of their team.
Interpersonal influence – uses interpersonal aptitude skills to build relationships beneficial in achieving work-related goals. Gains attention and respect of others.
Commitment to quality – provides products and services of the highest quality, sets quality standards.
Achievement orientation – sets high performance standards, sets aggressive goals and is able to achieve them.
Self-development – takes a pro-active role in developing and pursuing career goals
Company-wide perspective – Understands complementary, interdependent nature of work processes and defines one’s work within this context.
Business insight – Understands how new events will affect individuals and business processes.
Facilitation of others – Participates in both formal and informal meetings which maximize the group’s potential to make decisions and generate solutions.

Nice To Haves

AX and SAP experience is preferred.

Responsibilities

Process vendor invoices
Identify proper approvals. Maintain proper internal controls.
Review invoices for proper treatment of inter-company allocations when business units share goods and services.
Analyze invoices for prompt pay discount opportunities and proper coding.
Work invoices daily/weekly, coordinating as appropriate with FBS, Procurement, and Vendor/Supplier to resolve issues within established KPI’s for this process.
Perform quarterly and/or annual duplicate payment testing for identifying duplicated payments to suppliers. Resolve any identified duplicate payments with Lead, Accounts Payable.
Identify, research, and correct on-line invoice problems caused by unmatched Purchase Orders (PO).
Perform Supplier reconciliations on a monthly basis to identify reconciling item and follow up as required for resolution.
Coordinate with Business Units to help with their reporting and to identify customer service opportunities.
Resolve Supplier and Business Unit issues quickly; strive to satisfy Supplier and Business Unit. Minimize referrals to management
Fully coordinate and communicate actions within the enterprise.
Responsibly receive, transmit, and handle supplier data per applicable policies and procedures.
Review and follow data privacy practices, policies, and guidelines.
Other duties as assigned.