Specialist, Accounts Payable

Village Farms International•Delta, BC

3h•CA$55,000 - CA$62,000•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing and processing the Company’s accounts payable functions, ensuring timely and accurate payment of invoices, expense reconciliation, and maintaining organized financial records in compliance with company policies and procedures. The Accounts Payable Specialist demonstrates strong attention to detail, organization, and accountability while supporting the financial operations and overall efficiency of the Company.

Requirements

2–5 years of accounts payable or general accounting experience, preferably within a manufacturing environment
Experience processing high-volume invoices and managing multiple payment deadline
Experience working with accounting systems, ERP software, Microsoft Excel, and banking platforms
Strong knowledge of accounts payable processes, financial recordkeeping, and accepted accounting practices
Intermediate to advanced Excel skills and experience using analytical reporting tools
Strong attention to detail with the ability to maintain a high degree of accuracy
Ability to prioritize workload, manage multiple deadlines, and work efficiently in a fast-paced environment
Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies
Effective verbal and written communication skills with the ability to maintain professional relationships across all levels of the organization
Demonstrated ability to adapt quickly and collaborate effectively with cross-functional teams
Ability to maintain confidentiality of financial and employee information
Self-motivated with strong organizational and time management skills
Ability to work independently while contributing to a collaborative team environment

Nice To Haves

Diploma, certificate, or post-secondary education in Accounting, Finance, Business Administration, or a related field preferred

Responsibilities

Reviews vendor invoices for accuracy, obtains required documentation and approval
Collaborates with Procurement and Supply Chain to investigate discrepancies when performing three-way match
Processes weekly vendor payments in accordance with company policies
Schedules domestic and international payments (EFTs or wires) and emails payment confirmations and detailed payment information
Ensures all payments are posted for current month payable and prepaid entries
Review vendor registration information and ensures all necessary documents are provided for inputting into ERP
Contacts vendors to confirm banking information or changes in accordance with company policy
Responds professionally to all vendor inquiries in a timely manner
Reconciles vendor statements to system records, analyzes discrepancies, and corrects issues on a timely basis
Identifies expense irregularities or exceptions for manager review and approval
Prepares and analyzes deposits, ensuring cash advances are applied correctly to subsequent invoices
Maintains thorough and accurate accounts payable records in accordance with company policies and accepted accounting practices.
Supports accurate month-end reporting through proper record maintenance and reconciliation activities
Supports with quarterly and annual financial and SOX audits
Will be required to perform other duties as requested, directed or assigned. Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position.