Specialist, Accounts Payable and Expense

PDS Health•Henderson, NV

98d•$25 - $33

About The Position

The Accounts Payable & Expense Specialist is responsible for auditing corporate card (P-card) transactions and supporting the accounts payable function. This role ensures accurate expense documentation, policy compliance, and timely processing of vendor invoices through the company's AP platform.

Requirements

Associate’s Degree (AA)
2+ years of accounts payable, expense reporting, or accounting support experience.
Basic Excel skills (sorting, filtering).
Strong attention to detail and documentation control
Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
High degree of accuracy and attention to detail in processing and reviewing financial transactions.
Ability to communicate professionally and effectively with employees, vendors, and management regarding documentation requirements.
Self-motivated and dependable, with the ability to work independently and as part of a team.
Proficiency in Microsoft Excel and general comfort with accounting or AP software platforms.
Good understanding of general accounting principles and expense reimbursement policies.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
Organized, detail-oriented individual able to work in a fast-paced environment without compromising quality.

Nice To Haves

Experience reviewing expense transactions or corporate card activity preferred.
Bachelor’s Degree in Arts/Sciences (BA/BS) in Accounting, Finance, or Business
Familiarity with AvidXchange or similar invoice management platforms
Experience in a construction, property management, or multi-entity accounting environment.

Responsibilities

Reviewing and auditing all company P card transactions to ensure accuracy and compliance with company policy.
Verifying that receipts and supporting documentation are properly attached to each transaction and following up with employees regarding missing, incomplete, or non compliant documentation.
Maintaining organized and accurate expense records to support month end expense reporting.
Monitoring the AP inbox for incoming vendor invoices and correspondence.
Scanning and saving mailed invoices received at the local office, ensuring proper organization and storage.
Uploading and routing invoices into AvidXchange for appropriate coding and approval workflows.
Ensuring all invoice documentation is complete and accurate prior to routing for AP processing.
Ensuring compliance with all policies and standards, as well as state, federal and other regulatory bodies.