Accounts Payable And Expense Specialist

Aston Carter•Raleigh, NC

1d•$55,000 - $70,000•Hybrid

About The Position

The Accounts Payable and Expense Specialist manages a hybrid portfolio of accounts payable and employee expense processing within an SAP environment, currently transitioning from ECC to SAP S/4HANA. This role focuses on accurate, timely processing of vendor invoices and high-volume expense reports, ensuring compliance with company policies, internal controls, and regulatory requirements while supporting month-end close and audit activities.

Requirements

At least 2 years of experience in accounts payable, expense management, or finance operations.
Hands-on experience with SAP Concur for expense report processing and workflow management.
Strong understanding of travel and expense (T&E) processing, compliance requirements, and expense policies.
Demonstrated ability to handle high-volume, repetitive transactions with consistent accuracy and attention to detail.
Basic proficiency in Microsoft Excel for data review, reconciliation, and reporting.
Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.

Nice To Haves

Experience working within SAP ECC and exposure to SAP S/4HANA environments.
Background in accounts payable, expense reimbursement, and Concur-based workflows.
Ability to collaborate effectively with cross-functional stakeholders to support approvals and policy adherence.
Strong communication skills for interacting with vendors and employees regarding invoices and expense reports.
Commitment to maintaining robust internal controls and supporting audit readiness.

Responsibilities

Process and code vendor invoices accurately and promptly in accordance with company policies and established accounting procedures.
Manage the full accounts payable cycle, including invoice receipt, approval routing, payment processing, and vendor maintenance.
Maintain vendor master data and ensure all required documentation, tax forms, and compliance records remain current and complete.
Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.
Prepare and process weekly payment runs using ACH, wire transfers, and check payments.
Reconcile vendor statements and proactively identify and resolve outstanding items or variances.
Support month-end and year-end close activities through accounts payable reconciliations, accruals, and reporting.
Partner with internal stakeholders across departments to secure timely invoice approvals and ensure adherence to spending policies.
Assist with internal and external audit requests by providing accurate supporting documentation and maintaining organized records.
Identify and recommend opportunities to improve accounts payable processes, controls, and overall efficiency within the procure-to-pay function.
Ensure compliance with company policies, internal controls, and applicable tax and regulatory requirements in all accounts payable activities.
Review, validate, and process employee expense reports in SAP Concur for accuracy, completeness, and compliance with travel and expense policies.
Confirm that proper coding, receipts, and supporting documentation are attached to all expense submissions.
Monitor SAP Concur workflows to ensure timely approvals and escalate delays or exceptions when necessary.
Identify, investigate, and resolve discrepancies or errors in employee expense reports.
Process reimbursements and support expense-related transactions throughout their full lifecycle.
Maintain strict adherence to company travel and expense policies, internal controls, and audit requirements.
Support monthly close activities related to expense processing, including reconciliations and reporting.
Respond to employee inquiries regarding expense submissions, policy interpretation, and system usage in a clear and helpful manner.
Maintain accurate records and documentation to support internal and external audits related to both accounts payable and expense processing.
Effectively manage a high volume of expense reports, approximately 1,000 to 1,500 submissions per month.