Special Events & Volunteer Coordinator

Easterseals PORT•Raleigh, NC

10d•Onsite

About The Position

At Easterseals PORT Health (ESPH), our mission is rooted in empowering individuals and strengthening communities. We are seeking a passionate Special Events & Volunteer Coordinator to assist in organizing and coordinating annual special events, program specific activities, fundraising campaigns, and corporate volunteer initiatives. This isn’t just a job — you will be influencing change and shaping futures in our shared mission of helping people reach their full potential. Your Role in Our Mission As a Special Events & Volunteer Coordinator you’ll assist in organizing and coordinating annual special events, program specific activities, fundraising campaigns, and corporate volunteer initiatives. Key responsibilities include identifying and supporting third-party fundraising opportunities, executing special events, and managing logistics for stewardship activities, holiday drives, and corporate engagement activities. The role also provides backup support with CRM data entry, acknowledgment letters, and overall department operations. This position reports directly to the Director of Events & Community Engagement.

Requirements

3 - 5 years of experience in development support, event coordination or volunteer management
Strong organizational skills with the ability to manage multiple projects and deadlines.
Excellent written and verbal communication skills.
Proficiency with CRM systems (Bloomerang preferred), Microsoft Office, and social media platforms.
High attention to detail and ability to work both independently and collaboratively.
Creativity in supporting engagement activities and assisting with program fundraising logistics.
Ability to regularly travel to event locations, outreach sites, and volunteer activities throughout NC & VA.
Ability to work Monday through Friday, 9:00 a.m.–5:30 p.m.; however, some early mornings, evenings, and weekend hours will be required for events, volunteer activities, and short-notice needs.
Valid driver’s license, insurance and reliable transportation for work-related travel

Nice To Haves

Associate’s Degree in Business Administration, Communications, Nonprofit Management, or a related field.

Responsibilities

Assist in organizing and coordinating annual special events, program specific activities, fundraising campaigns, and corporate volunteer initiatives.
Identify and support third-party fundraising opportunities.
Execute special events.
Manage logistics for stewardship activities, holiday drives, and corporate engagement activities.
Provide backup support with CRM data entry, acknowledgment letters, and overall department operations.
Coordinate logistics for annual, pop-up, and third-party fundraising events as assigned.
Assist with the development and coordination of program-driven fundraising activities, including mailings, social media assets, and online platforms.
Serve as a point person for programmatic fundraising activities and campaigns.
Communicate with universities across NC & VA to support volunteer and engagement opportunities.
Assist with planning and logistics for stewardship activities developed by the Director Events & Community Engagement.
Liaise with program leaders to organize volunteer opportunities, one-time service projects, and donation drives.
Track volunteer participation and engagement for reporting purposes.
Support the Development team in coordinating volunteer activities and stewardship events.
Assist with supporting third-party and pop-up fundraising opportunities by coordinating logistics and preparing materials.
Assist in carrying out volunteer opportunities.
Represent ESPH at community events, churches, and outreach activities to support programs and volunteer initiatives.
Assess any risks related to volunteer activities and elevate concerns as needed.
Ensure all volunteer release forms are completed and documented.