Special Events Student Assistant

Associated Students, Inc.•San Luis Obispo, CA

1d•Onsite

About The Position

Under the supervision of the Coordinator–ASI Programs, the Student Assistant develops and implements guidelines and procedures that support safe, professionally managed, well-organized special events meeting the diverse needs of the Cal Poly community. The role schedules and supervises special events and collaborates with other ASI Events assistants to plan and execute them. Duties also include coordinating setup needs and parking arrangements with ASI staff, preparing contracts and performance confirmation letters, managing event-related correspondence, and evaluating events. This position is based at Cal Poly in San Luis Obispo, California. It requires summer-term availability and a minimum of two consecutive terms of work availability. The role may require working late nights, weekends, and holidays. Employment is at will.

Requirements

Must be a currently enrolled Cal Poly student carrying at least 6 units; graduate students must carry at least 4 units.
Ability to be highly organized and have good planning skills.
Excellent oral and written communication skills.
Experience with administration, supervision, advising, and public relations.
General knowledge of program services.
Experience in leadership or management.
Organizational abilities and experience.
Commitment to student development and leadership.
Awareness of and appreciation for individual uniqueness and diversity.

Nice To Haves

Experience with event planning.
Program-specific experience.
Interest in the arts.

Responsibilities

Provide quality customer service to staff and customers.
Develop a term-specific program and timeline for special event activities.
Develop effective evaluation tools for events and evaluate events.
Follow up with agencies after events, when applicable.
Coordinate staff duties for special event activities.
Provide ongoing evaluation of special event programs and activities.
Participate in the creation, review, and approval of promotional materials, including social media.
Develop relationships with other college campuses to identify routing opportunities and share information.
Be available to work scheduled events.
Develop relationships with other campus departments and seek opportunities for collaboration.
Ensure events are well advertised and follow a marketing timeline.
Develop working relationships and coordinate with campus clubs, departments, and off-campus entities related to fine arts.
Maintain familiarity with the evacuation plan for the work area.
Attend mandatory meetings, workshops, and retreats.
Maintain positive relationships with staff and coworkers.
Adhere to and enforce ASI departmental policies and procedures.
Help ensure a safe environment for all participants.
Maintain prompt hours and follow absence procedures.
Act as a program ambassador with extensive program knowledge and serve as a role model.
Perform other duties as assigned.
Comply with mandated reporter requirements under the California Child Abuse and Neglect Reporting Act and applicable ASI policy.