Special Events Set-Up Assistant

Huntington Public Library•San Marino, CA

12d•Onsite

About The Position

This is an on-call role with no set weekly hours, typically scheduled for the evening shift from 1:30 PM to 9:30 PM, though hours are flexible depending on events. The candidate will provide furniture and equipment setup and tear-down for meetings, parties, lectures, and other events, along with custodial support for these events. The role requires working under direct supervision and reporting to the Special Events Supervisor. The ideal candidate will demonstrate experience working with diverse populations using a welcoming, inclusive, and accessible approach.

Requirements

High School diploma preferred.
Valid California Driver's License.
Ability to read and comprehend written instructions and interpret diagrams.
Attentive to details and meticulous in following instructions.
Ability to lift, push, pull, and carry heavy objects.
Ability to walk and stand for long periods of time.
Ability to climb ladders and stairs.
Ability to bend and reach.
Ability to work cooperatively with others and function as part of a team.
Flexibility in assuming work assignments.
Knowledgeable about event and space procedures.
Polite and diplomatic in dealing with staff and the public.
Ability to work flexible hours, including evening and weekend events.
Background of working with people from diverse racial, ethnic, geographic, and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

Nice To Haves

Some crew experience preferred.
Experience with AV equipment helpful.

Responsibilities

Sets up and tears down tables, chairs, audio/video, and other equipment as needed for events.
Ensures event furniture is clean, in good repair, and stored properly.
Records and maintains an inventory of event furniture and equipment, recommending repairs or replacements.
Manages a schedule of setups and teardowns to maximize space turnover and efficiency.
Advises on feasible setup and teardown timing for various venues.
Runs and distributes power and lighting for events, including setting up supplemental lighting.
Sets up and runs AV equipment in conjunction with the AV technician.
Troubleshoots AV equipment as needed and assists with tracking and maintenance.
Performs special cleaning for events, including dusting, cleaning restrooms, vacuuming, spot cleaning, emptying trash, and cleaning exterior areas.
Assists in moving boxes and furniture for facilities needs.
Performs light maintenance duties, such as light furniture repairs.
Performs other duties as assigned.