Special Events Planner: Summer Student
Fort St. John Association for Community Living•Fort St. John, BC
•$22
About The Position
We are seeking a Summer Student Special Events Planner to support the planning and execution of fundraising events, donor stewardship initiatives, and community engagement activities. This role offers hands-on experience in event coordination, administration, and nonprofit operations within a collaborative team environment. The successful candidate will contribute to meaningful projects that strengthen donor relationships and community connections while developing valuable professional skills.
Requirements
- Be between 15 and 30 years of age at the start of employment
- Be a Canadian citizen, permanent resident, or person with refugee protection status
- Be legally entitled to work in Canada
Nice To Haves
- Interest in event planning, communications, nonprofit work, or administration
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Attention to detail and ability to manage multiple tasks
- Ability to work both independently and collaboratively
- Basic computer and digital skills (e.g., Microsoft Office, email, data entry)
Responsibilities
- Assist in planning and executing fundraising events, donor appreciation events, and community engagement activities
- Provide logistical support, including scheduling, preparing materials, coordinating vendors (as directed), and managing event supplies
- Support volunteer coordination tasks such as communication and sign-up tracking (no direct supervision required)
- Assist with event registration, attendance tracking, name tag preparation, seating arrangements, and event materials
- Support post-event activities, including thank-you communications, data entry, feedback collection, and inventory organization
- Prepare donor stewardship materials such as acknowledgment letters, thank-you notes, and recognition projects
- Maintain and update donor records, including data entry and tracking engagement activities
- Assist with donor communications, including invitations, newsletters, mail-outs, and campaign updates
- Support the creation and distribution of donor recognition materials and event signage
- Provide general administrative support, including scheduling, document organization, and marketing material preparation
- Maintain organized digital and physical filing systems related to events, donors, and volunteers
- Assist with meeting preparation and follow-up tasks for the Stewardship and Operations teams
- Track event expenses, collect receipts and invoices, and support basic budgeting processes
- Assist in reconciling event revenue, including ticket sales, donations, sponsorships, and auction proceeds
- Work with the Finance Team to ensure accurate documentation and coding of financial transactions
- Help prepare basic financial summaries and reports as directed
- Support community outreach initiatives, organizational projects, and program activities as assigned
- Assist with grant-related tasks such as data collection, documentation, and report preparation
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What This Job Offers
Career Level
Intern
Education Level
No Education Listed
