Special Events Exhibit Planner
About The Position
The Special Events Exhibit Planner organizes project teams, assigns responsibilities, and develops project schedules and budget estimates. The role serves as a point of contact for vendors, suppliers, exhibitors, speakers, and other partners. It provides strategic and programmatic consultation to department staff and institutional colleagues, and coordinates with internal departments, external vendors, contractors, and venues to support successful exhibit delivery and execution. The planner develops and monitors event and exhibit schedules, budgets, timelines, logistics, layouts, schematics, and floor plans; communicates progress and deviations to management; and helps create and distribute event and exhibit communications, promotional materials, signage, and informational content. The position also performs other duties as assigned.
Requirements
- Bachelor's degree required.
- Five years of related experience required.
- Detail-oriented, with meticulous planning, organizational, and negotiating skills.
- Ability to handle multiple tasks and/or exhibit projects under tight deadlines while meeting budget requirements.
- Ability to manage multiple exhibit projects simultaneously while adhering to deadlines and budget requirements.
- Ability to build productive relationships and work collaboratively with internal teams, vendors, and stakeholders.
- Excellent verbal and written communication skills.
- Ability to collaborate and gain cooperation in a team-oriented environment.
Responsibilities
- Organize project teams, assign responsibilities, and develop project schedules and budget estimates.
- Serve as a point of contact for vendors, suppliers, exhibitors, speakers, and other partners.
- Provide strategic and programmatic consultation to department staff and institutional colleagues.
- Ensure detailed event schedules are completed from implementation through delivery and keep management informed of deviations.
- Collaborate with institutional colleagues and external vendors to plan event communications, including invitations, fliers, advertisements, and staff assignments.
- Monitor event budgets, timelines, schedules, and schematics.
- Coordinate with internal departments, external vendors, contractors, and venues to ensure successful exhibit delivery and execution.
- Assist in developing and distributing exhibit-related communications, promotional materials, signage, and informational content.
- Monitor exhibit budgets, project milestones, logistics, layouts, and floor plans to ensure objectives are achieved efficiently.
- Perform all other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
