Special Events & Development Coordinator

HOLY TRINITY EPISCOPAL ACADEMY INC•Melbourne, FL

32d•Onsite

About The Position

The Special Events & Development Coordinator is responsible for planning and executing the school's fundraising and community events while supporting annual giving initiatives and development operations. This position works closely with the Development team and other school departments to ensure successful fundraising, stewardship, and community-building activities.

Requirements

Bachelor's degree preferred.
2–5 years of experience in event planning, fundraising, development, hospitality, or related field.
Experience with fundraising events, volunteers, and donor relations preferred.
Experience with Blackbaud Raiser's Edge or similar donor database preferred.
Proficiency with Microsoft Office and Google Workspace.
Physically able to perform assigned duties.
Excellent organizational, communication, and project management skills.
Strong attention to detail and ability to manage multiple priorities simultaneously.
Experience coordinating vendors, sponsors, volunteers, budgets, and event logistics.
Ability to maintain accurate records and support fundraising campaigns and mailings.
Strong customer service, interpersonal, and relationship-building skills.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to maintain confidentiality regarding donors, students, and school information.

Nice To Haves

Bachelor's degree
Experience with fundraising events, volunteers, and donor relations
Experience with Blackbaud Raiser's Edge or similar donor database

Responsibilities

Assist with planning and implementing the school's primary fundraising and special events, including An Evening of Elegance, the Vicky Hurst Holy Trinity Golf Tournament, donor recognition events, Grandparents Day, Homecoming Street Party, Graduation, Blue and Gold Club and other school initiatives.
Coordinate event logistics including timelines, sponsorships, and event-day operations.
Main point of contact with event vendors, ensuring timely payment, accepting deliveries and coordinating permits as needed
Assist with event registration, auction platforms and event materials
Work with Event Chairs and Parent Volunteers
Assist with planning and execution of the Holy Trinity Fund and other annual giving initiatives.
Support the Week of Giving campaign through project coordination, stewardship activities, incentive fulfillment, and volunteer engagement.
Coordinate production and mailing of fundraising appeals, event invitations, donor communications, and stewardship materials.
Maintain accurate event and constituent records in Raisers Edge and other platforms as assigned.
Support fundraising and stewardship events through guest list management, registration coordination, program preparation, and administrative support.
Assist the Development team with special projects and other duties as assigned.