Special Events Coordinator

The Maryland-National Capital Park & Planning Commission•Gaithersburg, MD

1d•Onsite

About The Position

The Parks Activation team is seeking an experienced Special Events Coordinator to help support special events, festivals and programs throughout Montgomery County at our Gaithersburg, MD office. The Special Events Coordinator is responsible for assisting with the development, planning, coordination and implementation of a wide variety of public events and programs, including festivals, concerts, community celebrations, outdoor recreation activities and art performances. Working as part of the Parks Activation team, this position coordinates event logistics, event content, budget management, and works closely with performers, vendors, volunteers, community partners, and internals partners to ensure successful event delivery. The coordinator helps oversee event planning from concept through execution, including developing event timelines, supporting marketing and outreach, web support, coordinating staffing, and maintaining accurate program records. Montgomery Parks is an award-winning park system and part of The Maryland-National Capital Park and Planning Commission (M-NCPPC). Supported by more than 1,000 dedicated employees, we care for 416 parks, including trails, and natural spaces across Montgomery County, with team members working in a wide range of roles including park operations, public programs, park planning, public safety, and administration. Our work is visible in everyday moments, from safe, well-maintained trails to welcoming parks and community programs. Careers with Montgomery Parks offer purpose, stability, and the opportunity to make a visible, lasting impact where people live, work, and connect.

Requirements

Ability to work evenings and weekends
Applicants must be at least 18 years or older
Must possess a valid Maryland Driver’s License

Nice To Haves

Experience planning special events, programs, and outdoors classes
Knowledge of event logistics including timelines, staffing and on-site operations
Experience working with event equipment such as sound, lights, staging, tenting, and event infrastructure
Experience working with diverse communities and community partners

Responsibilities

Coordinates and implements special events and programs
Identifies, hires, coordinates, and contracts with various entertainers and performance groups
Coordinates appropriate permits, licenses, and approvals during event planning process
Assists with logistics for events including site supervision, staffing and volunteers
Assists with establishing marketing and outreach needs and web updates
Serve as liaison with performers, vendors, community partners, volunteers and event staff
Manage charges and expenditures related to programming
Lead onsite event execution including set-up, event management, and breakdown
Assist in preparing event budgets
Routes contracts, creates purchase orders and processes payments
Manages special projects as assigned