Special Events Coordinator

Planned Parenthood of the Rocky Mountains • Denver, CO

2d • Hybrid

About The Position

Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission. Abortion Care : At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Requirements

• 1-3 years of experience in event coordination and management.
• Strong ability to build and maintain effective relationships with staff, donors, volunteers, and diverse audiences.
• Thrives in fast-paced environments, with the ability to prioritize tasks, set objectives, and achieve goals.
• Highly organized, detail-oriented, and capable of managing multiple projects simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Comfortable engaging with individuals at all levels, including major donors, in a professional, friendly, and inclusive manner.
• Strong communication, interpersonal, and customer service skills.
• Committed to supporting and advancing PPRM's mission and values.

Nice To Haves

• Familiarity with peer-to-peer fundraising platforms, MobileCause, and donor databases, including Raiser's Edge, preferred.

Responsibilities

• Meet fiscal year event goals, including money raised, for PPRM across the affiliate.
• Assist in development and implementation of regional event plan to achieve short- and long-term development goals.
• Develop and implement annual and long-term strategies for special events including stewardship events and revenue generating events to diversify PPRM’s donor base and identify annual and major donors.
• Partner with volunteer and other PPRM departments to recruit, coordinate, and oversee volunteers for events; act as liaison between committee volunteers and other staff.
• Identify, solicit, and coordinate event speakers, sponsors, and supporters.
• Work with internal/external partners on production of event materials, including but not limited to, venue, catering, entertainment, print and online materials, invitations, programs, and various event collateral.
• Obtain, evaluate, make recommendations and process vendor proposals as appropriate and using an eye toward equity.
• Lead or assist on-site management of event logistics including security, contractors, vendors, et al.
• Utilize donor database to track event attendance, create lists, and execute follow up plans.
• Coordinate with PPRM marketing and communications staff for all event social media presence, keeping information up to date in order to encourage event attendance.
• Conduct evaluation and analysis processes to measure the success and efficacy of both fundraising and stewardship events.
• Grow and build on existing events and identify new event opportunities.
• Manage the Supporter-Hosted-Event program and accompanying resources.
• Advocate for technology solutions as appropriate and keep abreast of emerging technologies.
• Work with Development team members to create and adhere to event strategy and annual budget.
• Support the Manager of Special Events & Stewardship, Director of Donor Relations and Operations, and other Development teammates to achieve desired fundraising goals.
• Supports agency-wide objectives through but not limited to visibility at internal and external events, and by participating on task forces, committees, and engagement with external partners.

Benefits

• Medical/Vision/Dental, with extended mental health coverage.
• Accrued PTO and Sick Time.
• 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service).
• Employee Loan Program.
• Employee Assistance Program and WorkLife Partnership.
• Paid Family Leave/Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed