Special Events Coordinator - University Art Museum

University of Wyoming • Laramie, WY

5d • Onsite

About The Position

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually.

Requirements

• Bachelor’s degree
• 2 years work-related experience
• Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.

Nice To Haves

• Experience using Microsoft Office 365 and electronic calendar management systems (such as Outlook), with proficiency in coordinating meetings, preparing documents, and managing shared resources.
• Experience providing professional customer service and serving as a primary point of contact for internal and external constituents while exercising tact, diplomacy, and sound judgment.
• Experience coordinating meetings, events, or travel arrangements, including logistics, agendas, meeting materials, and follow-up communications.
• Experience tracking projects, deadlines, or action items across multiple stakeholders.

Responsibilities

• Plan and coordinate the logistics for events including scheduling, travel, transportation, facilities, technology, equipment, itineraries, food and beverage and other related issues for designated area.
• Develop, or revise information on news releases, brochures, pamphlets, leaflets and other related communications.
• Monitor budget and expenditures for assigned area.
• Assist with budget planning, purchasing, and inventory needs of the assigned area.
• Work independently, under limited supervision.
• Assist with special projects as assigned.
• For a large department, the predominate function (over 65%) for this position consists of planning logistics and negotiating contract(s) with respect to budgets for travel, and/or events, accommodations, entertainment, transportation, facilities, technology, equipment, logistical requirements, printing, food and beverage, and other related issues, within University, and other required (state, federal, NCAA, etc.) guidelines.
• Coordinate department schedules and information dissemination.
• Some positions may attend events to ensure on-site full-time presence, and to coordinate event activities.
• Assist in development or revision of policies, procedures, guidelines or associated documents within assigned areas, as directed.
• Guide office staff on practices and procedures.

Benefits

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level