Special Events Coordinator - Waikoloa

Hilton Grand Vacations • Waikoloa, HI

8d

About The Position

Are you passionate about creating unforgettable experiences and delivering exceptional customer service? We are seeking a highly organized, creative, and results-driven Special Events Coordinator to join our team. In this role, you will be responsible for the planning, development, and execution of special events across your designated region. Working closely with Sales & Marketing leaders, Corporate partners, and local vendors, you will design and deliver memorable owner and guest experiences that drive engagement, exceed expectations, and support business objectives. The ideal candidate is a proactive relationship builder with strong event management skills, attention to detail, and a passion for creating exceptional experiences from concept to execution.

Requirements

• High School Graduate/Equivalent
• 1+ years of related experience
• Possess strong interpersonal & administrative skills
• Proficient in MS Office, including Word, Excel & Outlook
• Ability to work a flexible schedule including evenings, holidays, and weekends

Nice To Haves

• Current Hawaii resident
• Japanese language skill

Responsibilities

• Develops and performs all facets of the events in a manner to ensure outstanding Profit per Tour statistics on the program.
• Implements site inspections, permit hearings, planning meetings and event execution.
• Builds strategic relationships with national partners to improve the working environment, event quality and customer satisfaction.
• Communicates with site-level Project Directors, as well as Marketing Directors and Sales Managers on an ongoing basis to ensure events are on schedule and all goals are met.
• Builds and maintains positive relationships with event vendors.
• Researches and stays up-to-date on event trends.
• Provides outstanding customer service in accordance with the Company standards.

Benefits

• Medical, Dental, and Vision insurance from Day One
• 401k plan with company match
• Life insurance
• Company stock purchase program
• Team Member Travel Program - enjoy discounted rates at incredible properties around the globe
• Generous Paid Time Off Program
• Paid Sick Days
• Team Member Recognition and numerous learning and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED