Special Events Coordinator

L'Alliance New York•New York, NY

6d•$43,000 - $53,000•Hybrid

About The Position

L’Alliance New York is seeking a Special Events Coordinator to join its passionate team. Reporting to the Special Events Manager, the Coordinator will support the Special Events team in coordinating the planning, content, and logistics of L’Alliance New York’s special events in support of the Development Department’s mission to raise funds and cultivate relationships with patrons. This position plays a key role in planning and executing special events while supporting the organization’s broader fundraising efforts.

Requirements

Must hold valid U.S. work authorization.
Previous experience in event coordination, administration, or a similar support role is required.
Demonstrated ability to manage multiple priorities and meet deadlines.
Strong organizational and problem-solving skills.
Proven ability to work both independently and collaboratively within a team.
Comfort working with administrative systems and maintaining accurate documentation.
You are highly organized and get satisfaction from keeping projects on track, even when priorities shift.
You are a natural problem-solver who stays calm, resourceful, and solution-oriented in fast-paced environments.
You are a clear and confident communicator, both in writing and in person, and enjoy working with a variety of stakeholders.
You are a reliable team player who is also comfortable working independently and taking initiative when needed.
You are tech-savvy and comfortable using tools like Microsoft Office (PowerPoint, Word, Outlook, Excel) and learning new systems quickly.
You are detail-oriented and take ownership of maintaining accurate and well-organized information.
You are energized by collaboration and enjoy coordinating with others to ensure everyone has what they need to succeed.
You are comfortable working in person Monday through Friday (7 hours per day) and available for occasional evening events.

Nice To Haves

Experience in an educational, cultural, or nonprofit environment is a plus.
You have an interest in the arts and francophone culture and are excited to contribute to a cultural environment.
You enjoy making events run smoothly and take pride in the details that make a big difference behind the scenes.

Responsibilities

Assist the Special Events team with the following events: Gala de L’Alliance New York, Members Holiday Party, Art de Vivre Benefit, Bastille Day Street Fair, L’Art du Vin series, Young Patrons Printemps Party, Corporate Members Party, and others as assigned.
Brainstorm and assist with creating presentations and communication materials for events and special projects.
Research and track auction donations. Support relationships with auction donors and winners before and after events.
Manage the prospect list of potential partners and solicitation outreach.
Manage guest lists and coordinate the preparation of materials for seated events.
Compile content and coordinate with the Design department on the production of gala programs and other event publications.
Create an effective project management system to oversee the end-to-end event process from planning through delivery.
Support on-site event execution and coordination, including handling logistics, managing event lists, and working with external vendors.
Remain flexible to support the Special Events team, including occasional evenings and weekends as needed.
The job description above is not an exhaustive list of duties. The person in this role will be expected to perform different tasks as necessitated by the role and the overall business objectives of L’Alliance New York.