Coordinator, Special Events

vineyard vines•Stamford, CT

11h•Hybrid

About The Position

At vineyard vines, Every Day Should Feel This Good® is more than our tagline—it's the experience we strive to create in every interaction with our customers, partners, and communities. As Coordinator, Special Events, you will support the planning and execution of vineyard vines' experiential marketing and event portfolio. Reporting to the Manager, Special Events, you will help coordinate logistics, vendors, guest experiences, and administrative functions that ensure every event runs seamlessly. This is an excellent opportunity for an organized, detail-oriented professional looking to build a career in experiential marketing and brand events.

Requirements

1–3 years of experience in events, marketing, hospitality, public relations, or a related field (internships included)
Strong organizational and multitasking skills
Exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office and project management tools
Ability to manage multiple priorities in a fast-paced environment
Positive, collaborative attitude and willingness to support onsite event execution
Flexibility to travel and work evenings and weekends as needed

Responsibilities

Support planning and execution across a variety of events, including: Retail openings, Collection launches, Influencer events, Brand activations, Press events, Wholesale meetings, Executive events, Community partnerships, Consumer experiences
Assist with onsite event setup, registration, hospitality, guest management, and breakdown.
Coordinate event logistics including: Venue communication, Travel arrangements, Shipping and receiving, Vendor scheduling, Equipment rentals, Catering coordination, Transportation, Hotel accommodations, Event materials, Product and gifting fulfillment
Maintain detailed project timelines and checklists.
Manage purchase orders, invoices, contracts, expense tracking, and event documentation.
Maintain vendor databases, contact lists, event calendars, and production files.
Prepare meeting agendas and distribute event recaps.
Support guest list management, invitations, RSVP tracking, seating assignments, credentialing, and check-in.
Coordinate event gifting and hospitality details to ensure a premium experience.
Partner with Marketing, Creative, PR, Retail, Ecommerce, Wholesale, and other teams to coordinate event assets and deadlines.
Help ensure all event materials are delivered accurately and on time.
Compile attendance reports, vendor feedback, event photography, social content, and post-event summaries.
Track project timelines and assist with reporting on event performance.