SPECIAL EVENTS COORDINATOR (Contract Position)

City of Bowie•Bowie, MD

About The Position

The City of Bowie is seeking a highly motivated and experienced individual to join our Community Outreach, Arts and Events Division in the contract-based position of Community Outreach Coordinator. The selected candidate will be responsible for planning, coordinating, supporting promoting efforts, and executing a diverse portfolio of community events, arts programs, and other City-sponsored activities that enhance the quality of life for our residents. This position reports directly to the Special Events Manager and provides creative, marketing, event coordination, and administrative support to the Special Events Manager and Community Outreach Manager in support of their respective programs, initiatives, and events. The position works collaboratively with the Arts & Culture Program Specialist and other division staff to advance the goals of the Community Outreach, Arts and Events Division. This incumbent must be a detail-oriented, organized, and self-motivated individual who is comfortable with logistics, working in a fast-paced environment, and coordinating multiple projects simultaneously. This individual must be equally comfortable coordinating events, creating engaging marketing materials, managing digital communications, and representing the City during a variety of community programs and special events. This role requires the ability to work a flexible schedule, including evenings, weekends, and occasional holidays, based on the needs of City programs and timing many City events.

Requirements

A valid driver’s license
Associate’s degree in Recreation, Marketing, Communications, or a related field
Two years of experience in Special Events, Recreation Administration and Programming, Public Relations, or a related field
Skill in providing quality customer service to visitors of all ages and abilities.
Ability to work evenings, weekends, and occasional holidays as required to support City programs and events.
Ability to lift, carry, push, and pull materials, equipment, supplies, and other items weighing 25 pounds or more in support of event operations.

Nice To Haves

Experience creating promotional materials and digital content for events and programs, including graphics, website updates, and social media content.
Experience planning and coordinating creative workshops, festivals, and other special events.
Strong graphic design skills using Adobe Creative Suite, Canva, or comparable design software.
Experience maintaining website content using a content management system (CMS) and creating online registration forms, surveys, and other digital engagement tools.
Ability to manage multiple projects and priorities while meeting deadlines in a fast-paced environment.

Responsibilities

Coordinate the planning and execution of City events and programs, including logistics, permitting, vendor and volunteer coordination, registrations, equipment needs, and on-site event support.
Create and coordinate marketing and communications materials to support division programs, including flyers, graphics, newsletters, signage, social media content, and other print and digital communications.
Maintain the division’s digital presence by updating webpages, creating and scheduling social media content, and developing online forms, registration tools, surveys, and other digital resources.
Provide administrative and community support by maintaining program records, responding to inquiries, assisting participants and partners, and supporting communication with residents, vendors, volunteers, and community organizations.
Collaborate with City staff and external partners to support successful delivery of programs and events and assist with additional division initiatives as assigned.