Special Event Manager

Chicago Park District•Chicago, IL

About The Position

Under general supervision, the Special Event Manager manages special events for the Park District to provide well-coordinated activities. The position is responsible for marketing and booking nine Special Use Facilities and performs related duties as required. The role coordinates event logistics, works with vendors and community stakeholders, supports the Park District permit process, monitors events, and promotes programs and projects. It also manages park naming procedures and reviews event proposals for completeness and calendar availability.

Requirements

Bachelor’s degree in communications, public relations, marketing, event management, or a related field, supplemented by three to five years of related experience; or an equivalent combination of training and experience.
Knowledge of event management, marketing, and public relations principles and practices.
Good writing and communication skills.
Knowledge of Microsoft Office software applications, particularly Access database management.
Ability to navigate internet-based applications.
Ability to work constructively with community groups, outside agencies, and Park District staff.
Management and organizational skills.

Responsibilities

Manage special events by coordinating logistics, negotiating with vendors, scheduling activities, outlining space needs, mailing information, submitting payment vouchers, and ensuring delivery of services and goods.
Manage park naming procedures to ensure compliance with park naming policies and keep parties informed about requests to name or rename parks or park features.
Serve as a liaison between the Park District and community groups, agencies, and individuals.
Coordinate communications and promotion for programs and projects.
Market and book nine Special Use Facilities.
Assist with coordinating and implementing the Chicago Park District permit process.
Monitor events at Special Use Facilities and other permitted events.
Review event proposal applications for completeness and confirm calendar availability.
Interact with park patrons to explain event guidelines and processes.
Perform related duties as required.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
13–20 days of paid vacation annually; 13 days in the first year of employment.
12 days of paid sick time annually, with year-to-year carryover.
Four paid personal days per year.
13 paid holidays per year.
12 weeks of paid parental leave upon meeting FMLA eligibility.
Pension plan through the Park Employees' and Retirement Board Employees' Annuity and Benefit Fund, covered by the State of Illinois' Reciprocal Act.
Voluntary Deferred Compensation Program supplemental retirement plan.
Optional pre-tax transit programs.
Federal Public Service Loan Forgiveness Program eligibility.
Free admission to most Chicago museums.