Engineering Event & Special Projects Coordinator

Prada Group•New York, NY

2d•$70,000 - $80,000

About The Position

The Engineering Event & Special Projects Coordinator supports the planning, setup, production, execution and breakdown of luxury retail events at in-store and offsite locations, as well as coordination among departments for additional special project requirements. Reporting to Facilities Management, the role serves as the technical and operational liaison between Facilities, Events and other operational teams, ensuring installations are carried out safely, efficiently and in accordance with brand standards. The position provides hands-on technical and engineering support for product launches, VIP events, activations, pop-ups, special installations and other brand initiatives. It works with internal teams, venues, contractors and vendors to coordinate event infrastructure, electrical requirements, temporary installations, lighting, equipment, logistics and onsite technical support.

Requirements

3–5 years of experience in facilities, event production, engineering coordination, construction, retail operations or a related technical field preferred.
Working knowledge of electrical systems, lighting, HVAC and general building infrastructure.
Experience coordinating contractors, vendors and technical trades.
Ability to read basic floor plans, event layouts and technical drawings.
Strong understanding of event setup, production and breakdown processes.
Strong organizational and project coordination skills, with the ability to manage multiple events simultaneously.
Ability to troubleshoot problems quickly in fast-paced, high-pressure environments.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to presentation and brand standards.
Proficiency with Microsoft Office.
Ability to travel to boutiques and offsite event locations as required.
Ability to work flexible hours, including early mornings, evenings, overnight installations and weekends, based on project schedules.
Ability to remain onsite during extended event installations when necessary.
Must be comfortable working in active construction, installation and production environments.

Nice To Haves

Experience supporting luxury retail, fashion, hospitality, experiential marketing or high-end events is strongly preferred.
Experience with work-order, project-management or facilities-management systems is a plus.

Responsibilities

Partner with the Events team to review upcoming events, activations and product launches and identify technical, facilities and engineering requirements.
Participate in site walks at boutiques and offsite venues to evaluate existing conditions and event requirements.
Review event layouts, production plans and vendor scopes to identify electrical, lighting, HVAC, structural, access and installation needs.
Develop technical requirements and execution plans for event setup and breakdown.
Coordinate building or landlord approvals for temporary installations and event-related work.
Identify site constraints and develop solutions before event installation.
Coordinate access, loading, deliveries, installation schedules and vendor requirements with boutiques, venues and building management.
Support budget development by obtaining proposals, reviewing vendor pricing and identifying cost-effective technical solutions.
Provide hands-on support during event setup, production and breakdown.
Coordinate and oversee installation of temporary event infrastructure, displays, fixtures, lighting and equipment.
Support electrical requirements, including temporary power and power distribution, and coordinate with licensed electrical contractors when required.
Coordinate event lighting and other technical equipment with production vendors.
Troubleshoot technical and facility-related issues during setup and live events.
Ensure temporary installations are secure, safe and consistent with approved plans.
Serve as the onsite Facilities representative during major event installations and productions.
Coordinate rapid response to unexpected facility or technical issues that could affect event execution.
Coordinate electricians, handymen, production vendors, equipment rental companies, movers and other specialty contractors.
Communicate scope, schedule, access requirements and brand expectations to vendors.
Review vendor proposals with the direct manager and confirm scope alignment before work begins.
Monitor vendor performance, quality and adherence to event schedules.
Verify completed work and help resolve deficiencies.
Support Facilities Management with purchase orders, invoices, estimates and related cost tracking.
Maintain relationships with reliable vendors who can support high-profile and time-sensitive projects.
Act as a technical liaison between Facilities Management and the Events team, collaborating with Retail Operations, Visual Merchandising, Marketing, Store Planning, IT, Loss Prevention, Logistics and external production partners.
Translate creative project concepts into practical technical requirements while helping preserve design intent and the presentation expected in a luxury retail environment.