Special Education Specialist II

California Montessori Project • Carmichael, CA

11d • $30 - $39

About The Position

The Special Education Operations & Data Technician supports the Special Education Department through administrative support, operational coordination, and data management. The role ensures accurate data reporting, including CALPADS, efficient department operations, and direct support to the Director of Special Education to maintain compliance, organization, and effective service delivery across campuses.

The position supports the Director of Special Education with schedules, meetings, initiatives, communications, reports, and operational tracking. It maintains systems for records, compliance, service documentation, contracts, purchasing, supplies, technology, and departmental workflows. The role also manages and supports Special Education data systems, validates and reconciles data, generates reports, supports state and federal submissions and audits, and coordinates Extended School Year administrative and operational processes.

The job operates primarily in an office environment, with regular interaction across multiple campuses and departments and occasional travel between CMP campuses and central office locations. It requires handling multiple priorities and frequent interruptions while maintaining accuracy and organization. There are no supervisory responsibilities.

Requirements

• Prior experience in administrative, office, or data-related roles.
• Experience working with databases, spreadsheets, or reporting systems.
• Strong technical and organizational skills.
• Strong proficiency in Microsoft Office and Google Workspace.
• Ability to analyze, validate, and reconcile data with high accuracy.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple priorities.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving and systems-thinking mindset.

Nice To Haves

• Experience in a school or Special Education setting.
• Experience with CALPADS, Aeries, or similar student information systems.
• Experience with compliance reporting or audits.

Responsibilities

• Provide administrative and operational support to the Director of Special Education, including coordinating schedules, meetings, and key initiatives.
• Track deadlines, compliance requirements, contracts, meetings, and department deliverables to help ensure timely completion.
• Draft, prepare, and distribute professional communications, reports, presentations, and meeting materials.
• Coordinate department meetings, trainings, and cross-functional projects, including logistics, documentation, and follow-up.
• Identify operational gaps or overdue items and communicate recommendations and next steps to department leadership.
• Serve as a central office resource for Special Education processes, systems management, compliance tracking, and coordination.
• Maintain organized Special Education records, documentation, compliance tracking, and service documentation supporting IEP requirements.
• Coordinate staff onboarding, trainings, and department initiatives.
• Assist with purchasing, budget tracking, and vendor coordination.
• Coordinate the preparation, execution, tracking, and renewal of master contracts and individual service agreements.
• Coordinate procurement, inventory, and distribution of assessment materials, specialized resources, and departmental supplies.
• Coordinate management of Special Education technology, assistive technology, materials, and equipment, including inventory, distribution, collection, maintenance coordination, and replacement planning.
• Support the development and maintenance of Special Education department systems, procedures, and workflows.
• Manage and support Special Education data systems, including CALPADS and student information systems such as SEIS and Aeries.
• Validate, reconcile, and correct data; monitor data integrity and identify discrepancies.
• Support state and federal reporting requirements, including CALPADS submissions and audits.
• Generate reports related to service delivery, compliance timelines, and student data.
• Assist with apportionment reporting and other required data submissions.
• Support organization-wide Special Education data systems, reporting processes, and compliance monitoring, including SEIS Dashboard and CDE Monitoring Activities.
• Assist with enrollment, student information updates, and related administrative processes.
• Collaborate with central office departments and external providers to support Special Education operations and service delivery.
• Maintain and support department workflows, communication systems, and operational processes.
• Manage and coordinate Extended School Year (ESY) administrative and operational processes, including enrollment tracking, family communications, materials procurement and distribution, and program logistics.

Benefits

• Sick leave, paid holidays, and vacation, as applicable by position.
• 403(b) and 457 retirement plans through CalSTRS Pension2, according to California state law, California Education Code, and CMP policy.
• Medical, dental, and vision insurance for full-time positions, including coverage for eligible dependents.
• Access to free before- and after-care through Club M for employees with students enrolled at a CMP campus, subject to availability; application fees apply.
• Flexible Spending Accounts for health care and dependent care.
• Employee Assistance Program providing confidential support for personal or work-related challenges.
• Access to Nivati, a mental health platform offering counseling, coaching, and wellness tools.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed