26 Approx.)

Waltham Public Schools•Waltham, MA

2d•Onsite

About The Position

The Special Education Out of District Liaison (Long Term Substitute) is responsible for managing the referral process to Out of District (OOD) schools, leading IEP meetings, coordinating evaluations, monitoring student progress at OOD placements, and maintaining communication with various stakeholders. This role ensures compliance with special education laws and regulations, facilitates student transitions, and collaborates with adult agencies.

Requirements

Bachelor’s Degree from an accredited college or university.
Massachusetts DESE certification as a Special Education Teacher or in a related field (e.g., School Psychologist) for the assigned grade/subject levels.
Proven track record in developing IEPs and implementing the special education evaluation process, parents’ rights, and current law/regulations.
Deep knowledge of Massachusetts Curriculum Frameworks, special education paperwork, procedures, and legal compliance.
Knowledge of culturally diverse populations and a commitment to promoting equity and appreciation of diversity in a standards-based environment.
Understanding of effective instruction, assessment, and the integration of technology to support student proficiency.
Ability to handle a large caseload effectively and efficiently while monitoring instruction provided by outside placements.
Ability to communicate clearly and effectively with students, parents, colleagues, and administrators.
Ability to administer and interpret required student testing and assessments.
Strong leadership skills with the ability to facilitate complex meetings and maintain professional relationships.
Excellent caseload management and organizational skills to track multiple timelines and site visits.
Superior listening, speaking, reading, and writing skills.
Skills in evaluating students and developing targeted goals and objectives to meet diverse learning needs.

Responsibilities

Manage the referral process to OOD schools for new students, including sending referrals, monitoring the process, and scheduling placement meetings.
Serve as the Evaluation Team Leader (ETL) for all OOD meetings.
Oversee and finalize IEP documents, monitor timelines, and ensure all paperwork is submitted for LEA review and signature.
Work with the district and OOD schools to plan re-evaluations and oversee the special education evaluation process.
Conduct annual site visits for each student.
Provide ongoing monitoring of student progress, issues, and the implementation of IEP and ELL services at OOD placements.
Maintain regular communication with families, OOD personnel, the High School Guidance Department, and the registrar regarding course selection and graduation requirements.
Monitor transition services, establish courses of study (diploma vs. non-diploma tracks), and facilitate 688 referrals to adult agencies.
Maintain complete progress report information and OOD monitoring forms for every student on the caseload.