Special Billing Projects Coordinator

SK Battery America • New York, NY

2d • $75,000 - $85,000 • Hybrid

About The Position

We are seeking a Special Billing Projects Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Special Billing Projects Coordinator is responsible for assisting with the full lifecycle of monthly billing within the designated practice area. The position assists with the preparation and revision of client bills, the development of fee estimates and accrual reports, and the management of approved timekeeper workflows to ensure accurate, timely, and guideline-compliant billing across the practice group.

Requirements

• Ability to review and understand outside counsel and billing guidelines, including engagement letters which outline billing parameters relevant to time entry
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Excellent analytical, troubleshooting, organizational and planning skills
• Ability to handle sensitive matters and maintain confidentiality
• Ability to work well independently as well as effectively within a team
• Ability to organize and prioritize work
• Ability to handle multiple projects and shifting priorities
• Ability to work well in a demanding and fast-paced environment
• Demonstrates close attention to detail
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Bachelor’s degree
• Minimum of two years of related experience

Responsibilities

• Assists the billing partner with analyzing and editing pre-bills received from the client accounting department on a monthly basis, ensuring accuracy of time entries, expenses, and billing codes prior to submission.
• Reviews and revises time entry narratives in accordance with applicable client billing guidelines, outside counsel guidelines, and engagement letter requirements, flagging entries that require timekeeper clarification or correction.
• Assists with training and mentoring associates and business services professionals on time entry protocols.
• Reviews and addresses client bill rejections and assists with submission of appeals.
• Prepares monthly accrual reports for clients to track incurred but unbilled fees and expenses in real time, reconciling accrual data against internal accounting records to ensure consistency and accuracy.
• Manages approved timekeeper workflows, including coordinating the submission of timekeeper approval requests, tracking client responses, maintaining current rosters of approved timekeepers for each matter, and ensuring that only approved individuals record time to client matters.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level