N99497 Special Assistant to the President

Northeastern State University•Tahlequah, OK

4d•Onsite

About The Position

This position provides specialized assistance to the President of Northeastern State University. The work consists of varied specialized duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide specialized support for the President’s Office of Northeastern State University. Success in this position contributes to the efficiency and effectiveness of office operations.

Requirements

Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs, including mastery of all components of Microsoft Office Suite.
Knowledge of event planning principles, and demonstrated skill in their execution.
Knowledge of university travel policies.
Knowledge of and skill in the use of correct grammar.
Skill in the use of modern office equipment.
Skill in the provision of customer service and problem solving.
Skill in oral and written communication.
Completion of a baccalaureate degree in a course of study related to the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having had a similar position for one to two years.
A minimum of two years direct experience in event planning.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Oklahoma for the type of vehicle or equipment operated.
Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

Direct work experience in the office of a chief executive.

Responsibilities

Coordinate special projects and events.
Arrange the travel for the President and his or her representatives.
Develop data and maintain invitation lists and correspondence for special events.
Maintain confidentiality of records and information.
Serve as liaison to the Regents of the Regional University System of Oklahoma.
Research and compile reports.
Greet visitors; provide information and assistance.
Assist Executive Assistant as necessary.
Assist General Counsel with the contracts process to include: maintaining contract log, scanning, and electronic filing.
Perform related duties as assigned.