Executive Assistant to the President

Regis University • Denver, CO

1d • $70,000 - $75,000 • Onsite

About The Position

The Executive Assistant (EA) provides comprehensive, high-level strategic and administrative support to the President of the University. Operating with an exceptional degree of judgment, discretion, and autonomy, the EA manages the President’s daily operations, complex scheduling, and travel logistics. As a trusted gatekeeper and liaison, the EA works in lockstep with the Chief of Staff to advance the University’s mission, ensure the President is thoroughly prepared for all engagements, and uphold the distinct values of a Jesuit, Catholic institution.

Requirements

• A deep respect for, and willingness to learn and articulate, the tenets of Jesuit education—including cura personalis (care for the whole person), social justice, and finding God in all things.
• Bachelor's degree required; advanced degree preferred.
• Minimum of 7–10 years of experience supporting C-suite executives, preferably within higher education, non-profits, or highly matrixed organizations.
• Proven ability to work independently under pressure, manage competing priorities seamlessly, and make executive-level logistical decisions without supervision.
• Superior interpersonal skills with a calm, poised, and welcoming demeanor, especially during times of institutional stress or crisis.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel), project management tools, and institutional databases.

Nice To Haves

• Prior experience supporting a Board of Trustees or similar governing body strongly preferred.

Responsibilities

• Oversee and optimize the President’s complex calendar, evaluating the importance and urgency of meeting requests with a deep understanding of institutional priorities. Requires high-level of detail and coordination when managing the President’s calendar.
• Serve as the primary, highly professional point of contact for the Office of the President, interacting fluidly with Trustees, donors, bishops, faculty, students, and community leaders.
• Tactfully decline or redirect meeting requests that do not require the President’s direct involvement, protecting the President's time for strategic thinking and personal well-being.
• Partner with the Chief of Staff to compile and organize daily briefing materials, agendas, background research, and talking points well ahead of meetings and events.
• Look weeks and months ahead to anticipate the President's needs, ensuring no detail is overlooked regarding dress codes, dietary restrictions, or cultural protocols.
• Track action items originating from the President's meetings, ensuring relevant stakeholders are informed and deadlines are met.
• Handle highly sensitive, confidential, and political information regarding university governance, personnel, legal matters, and donor relations with absolute integrity.
• Draft, review, and edit sophisticated correspondence, emails, meeting notes and internal memos on behalf of the President, ensuring accuracy, polish, and consistency with the University's voice and Jesuit identity. Exercise a high level of attention to detail in proofreading, fact-checking, and formatting all materials prior to the President's review or distribution. Manage correspondence tracking and follow-up to ensure timely responses. Exercise sound judgment and discretion in handling confidential and sensitive communications on the President's behalf.
• Coordinate seamless, multi-city domestic and international travel itineraries, including flights, lodging, ground transportation, and speaking engagements.
• Manage the President’s travel expenses, corporate credit card reconciliation, and reimbursement requests accurately and in compliance with University policy.
• Maintain a seamless, communicative triad between the President, Chief of Staff, and the EA to ensure unified messaging and operations.
• Collaborate with the Chief of Staff on the execution of Board of Trustees meetings, high-profile campus events, and presidential committees.

Benefits

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.
• A generous tuition benefit for employees, spouses and dependents
• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.
• The "Gift of Time" when Regis closes between Christmas Day and New Year's Day.
• Options for flexible work arrangements based on position.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive