Executive 2 (Executive Assistant to the President)
About The Position
The Executive Assistant provides a high level of confidential and executive administrative support to ensure efficient and effective operations for the Office of the President at Anoka Technical College and both campuses of Anoka-Ramsey Community College. This position provides advice, guidance and technical assistance in a professional manner with people at all levels of the College and within the Minnesota State system, along with the general public and significant community partners (i.e. legislators, community leaders, business partners, etc.). Using independent judgment this position will plan, prioritize, and organize a diversified workload, and develop and recommend changes in office practices or procedures. This position will provide leadership and support the President and Colleges in institutional relations functions; direct and manage special projects; direct and manage special events, points of entry, public forums and college events. Act as college-wide resource for information and serve as the main point of contact with the college president. Duties include managing the workflow of the President including communications, researching issues and recommending solutions, managing expenditures for multiple budgets, and managing the President’s travel and calendar, including calendar prioritization, making independent decisions and communications regarding logistics and preparation of all meeting materials. The Executive Assistant will also take lead on coordination of the College Advisory Committees on all three campuses, coordination of Alumni Relations communications, coordination of the Distinguished Faculty (Emeritus) events, and provide administrative support for the Chief Marketing and Communications Officer and the Office of Marketing and Public Relations. This position will have responsibilities at all 3 campuses and the home campus will be the Rapids campus. A hybrid work schedule is possible and will be determined by the needs of the department.
Requirements
- Two (2) years of previous administrative assistant experience supporting executive-level leaders or equivalent combination of education and experience.
- A Master’s degree may substitute for 18 months experience, a Bachelor’s degree may substitute for 12 months and an Associate Degree may substitute for 6 months.
- Knowledge of budget principles to manage multiple budgets and forecast expenses.
- Interpersonal skills to communicate effectively and efficiently with all constituent groups including administration, faculty, staff, students, legislators and business leaders while remaining calm in difficult, fast paced situations.
- Computer skills to schedule, compose, create, modify and save calendars, memos, letters, documents, reports, charts, and presentations with correct grammar and punctuation using Microsoft Office Suite software or other similar software.
- Experience managing multiple tasks, projects and deadlines with competing priorities while paying close attention to detail.
- Commitment to working with and fostering an inclusive environment for a diverse population of individuals.
Nice To Haves
- Three (3) years of previous executive assistant experience supporting senior leaders in a fast-paced environment.
- Previous work experience in an educational setting.
- Ability to determine when to respond to situations and when to escalate the response to a higher level.
- Experience planning, implementing, and managing large events.
- Bachelor’s Degree.
- Ability to deal with highly confidential information in a professional manner.
Responsibilities
- Manage the workflow of the President including communications.
- Research issues and recommend solutions.
- Manage expenditures for multiple budgets.
- Manage the President’s travel and calendar, including calendar prioritization, making independent decisions and communications regarding logistics and preparation of all meeting materials.
- Take lead on coordination of the College Advisory Committees on all three campuses.
- Coordinate Alumni Relations communications.
- Coordinate the Distinguished Faculty (Emeritus) events.
- Provide administrative support for the Chief Marketing and Communications Officer and the Office of Marketing and Public Relations.
Benefits
- Low-cost medical and dental insurance with affordable deductibles
- Employer-paid life insurance
- Short- and long-term disability
- Pre-tax healthcare and dependent care accounts with a roll-over option
- Confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling
- 12 paid holidays
- Generous vacation and sick time
- Six weeks of Paid Parental Leave
- Pension Plan
- 457(b) and 403(b) retirement accounts
- Various investment options
- Professional development
- Tuition waivers for both you and your dependents
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
