Executive Assistant to the President

Beth Israel Lahey Health•Newburyport, MA

5d•$31 - $48•Onsite

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides full support services to the President/Chief Operating Officer (COO), Chief Financial Officer (CFO), Chief Medical Officer (CMO), Chief Nursing Officer (CNO), the Board of Trustees, and as needed, to other Senior Management members and Department Directors. Oversees the daily operations of the Administration Office.

Requirements

Must possess verbal and written skills to communicate effectively and courteously with a diverse group of professional and non-professional members of the health care team, patients and family/significant others.
Proficient in Microsoft Office applications (Word, Excel, Powerpoint, Access, Meditech, E mail, Internet).
Multitask capability, ability to prioritize and extremely organized.
Able to take charge of a situation and see it through to the conclusion. Self motivated.
Associates Degree
At least 5-10 years of experience in a healthcare and/or Executive setting.

Responsibilities

Manages all inquiries and initial problems presented by patients and staff. Oversees both telephone and face-to-face reception.
Oversees the daily activity and interdepartmental communication for Administration. Acts as a liaison between the President, Medical Staff, Community Leaders and reporting departments.
Maintains and coordinates calendars and scheduling for the President/COO, CFO, CMO, and CNO.
Maintains administrative conference room schedules and assists with conference room scheduling hospital wide.
Coordinates calendar scheduling and document preparation as well as attends and records the following meetings: Board of Trustees, Executive Committee of the Board, Special BOT, Annual Corporators, Greater Newburyport Management Services Organization Board, Seacoast Affiliated Group Practice Board, Building Committee, and other meetings as requested. Types and distributes all meeting minutes
Responsible for the Administrator on Call schedule.
Maintains the programs to cull the Press Ganey online data for names of specific employees who have been recognized by patients in their survey responses and feed those names into the AJH Stars program.
Maintains files regarding lease agreements, equipment /service contacts, physician recruitment agreements, income guarantees, and physician agreements.
Assists with video presentations in the Morse Conference Room as well as events/meetings for the e-Health Collaboration.
Obtains documentation from various departments for the renewal of the hospital license.
Participates in the preparation for the JCAHO survey.
Organizes, drafts and types various reports as requested by the President, i.e. ED mid-level reports, discharge reports.
Tracks credit card and cell phone expenses for members of the Senior Management Team.
Performs duties as a Notary for the State of Massachusetts, when applicable, for AJH staff, physicians, patients, etc. (On call 8:30 AM - 5:00 PM for this service, M-F).
Maintains a flexible, daily schedule in order to respond to the changing needs of the President, Senior Management Team, and the Hospital.
Completes other duties as assigned