Special Assistant to the President & CEO

Mercy Street • Dallas, TX

75d • Onsite

About The Position

The Special Assistant to the President & CEO serves as a premier leadership partner, strategic ally, and primary operational gatekeeper within the ministry. This high-status position is designed for an assertive, decisive leader who commands organizational stewardship, directs executive logistics, and leads high-level project execution. You will govern the executive office's day-to-day operations, lead critical communications, and coordinate strategic ministry initiatives to maximize leadership efficiency and protect executive focus with absolute excellence.

Requirements

• Advanced ability to lead complex schedules, orchestrate logistics, and coordinate multi-faceted workflows with high authority.
• Exceptional verbal and written communication skills. Proven ability to lead discussions, brief senior leadership, and coordinate authoritatively with board members, major donors, and executive stakeholders.
• High adaptability with a proven capability to lead through rapid changes, anticipate executive needs, and resolve complex organizational roadblocks under pressure.
• Strong command over office systems, data infrastructure, and foundational IT architecture to drive office efficiency.
• Unwavering commitment to confidentiality, high emotional intelligence, and flawless execution when handling sensitive organizational data.
• 5+ years of experience supporting C-Suite Executives, Senior Pastors, or equivalent organizational leaders in a directive capacity.
• Bachelor’s Degree in business administration, organizational leadership, non-profit management, or a related field of study preferred.

Nice To Haves

• Background leading initiatives in non-profit operations or faith-based environments is highly beneficial.

Responsibilities

• Serve as a Minister of the Gospel, actively furthering the ministry's religious mission and spiritual impact through spiritual stewardship, mission alignment, discipleship, theological integrity, and ministry mobilization.
• Lead, adjust, and optimize executive calendars; deliver rapid, clear communication to coordinate scheduling across all key stakeholders.
• Spearhead leadership requirements by researching relationship histories, drafting concise agenda summaries, and compiling necessary executive briefs to prepare the President for all engagements.
• Lead the data logging process to ensure critical outcomes and summary records from executive meetings are accurately captured in the Donor Management Database.
• Coordinate and oversee all phases of domestic and international travel logistics, creating seamless itineraries for business and ministry trips.
• Direct and maintain a highly organized, professional, and functional executive office environment.
• Review, summarize, and prioritize executive correspondence; lead responses to critical emails as directed.
• Attend critical meetings alongside the President & CEO to capture action items, document notes, and aggressively track participant deliverables.
• Provide high-level tactical support by filtering and prioritizing correspondence to reflect immediate organizational goals and ensure timely follow-up.
• Represent the ministry with a high level of professional polish, integrity, and organizational excellence in all interactions, appearances, and communications.
• Coordinate on-site visits, protocols, and high-level hospitality for guests, donors, and partners of the President & CEO.
• Manage and optimize the President's professional online and social media presence, collaborating with the Marketing team to audit and update the organization’s website as required.
• Provide value-added administrative and operational support, driving assigned tasks to completion ahead of deadlines.
• Plan, direct, and execute high-level special projects from conception to completion.
• Manage the swift tracking, submission, and reconciliation of executive expenses, invoices, and payment requests in strict alignment with financial standards.
• Author, design, and refine high-quality presentations, official letters, strategic reports, and organizational documents.
• Lead and oversee all logistical operations for board meetings, including venue procurement, catering, audio/visual setup, and materials distribution.
• Facilitate board activities with strict confidentiality; record attendance, produce precise board minutes, and maintain yearly regulatory compliance documents.
• Protect, organize, and maintain all corporate artifacts, including ministry By-Laws, Board Reports, and secure electronic/hard-copy file structures.
• Direct the timely compilation and quality control of Board Reports and Executive Summaries, ensuring polished assets are distributed strictly on schedule.
• Create, update, and deploy professional Board Orientation Packets for incoming board members.
• Identify operational bottlenecks and deploy clerical or general office support to other ministry departments when needed.
• Exercise delegated authority from the President or Senior Leadership to assign tasks and responsibilities to staff members to keep projects moving forward.
• Partner with Operations and Human Resources to plan, recruit for, and execute staff-wide special events and strategic initiatives.
• Collaborate with HR to design and facilitate team-building events, training sessions, and organizational culture initiatives that reinforce core ministry values.
• Serve actively on designated committees, contribute to staff functions, and participate in leadership meetings.
• Drive organizational morale, cross-department collaboration, operational alignment, transparency, and trust throughout the ministry.
• Execute critical tasks, emergent projects, or temporary organizational roles as assigned by the President & CEO.

Benefits

• Competitive compensation highly commensurate with required strategic skills, executive experience, education, and role responsibilities.
• Focus on the holistic sustainability of staff members for long-term spiritual, personal, and professional success.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive